2024 Membership Renewal is now open! Renew your organization’s membership today!

Senior Ride Nashville

Senior Ride Nashville Administrative Coordinator (Part-time)

Senior Ride Nashville

Apply

Job Summary

Senior Ride Nashville (SRN) is a growing nonprofit in metro Nashville that meets the transportation needs of senior adults by providing affordable, assisted rides given primarily by volunteer drivers. 

SRN is hiring a key team member to work with a high-functioning team, supporting the leadership of Senior Ride Nashville through performing a variety of financial, organizational, and office administrative responsibilities, as well as occasional support of our ride phone line. This team member enjoys anticipating needs, maintaining a high level of accuracy, paying attention to detail, and communicating clearly and professionally with all stakeholders. Principal responsibilities are listed below, and special tasks may also be assigned. This position is a largely virtual, hourly position of 20- 25 hours per week, and reports to the CEO.  

SRN is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Responsibilities

Core Responsibilities: 

Administrative Responsibilities 

  • Provide administrative support to the CEO, inclusive of scheduling, making phone calls, and preparing correspondence
  • Provide administrative support for the Board of Directors by communicating with board members at the direction of the CEO, scheduling and arranging board meetings, maintaining and updating board documents, ensuring that technology needs are met for board meetings, and completing any assigned follow-up
  • Manage the administrative aspects of the SRN office by overseeing equipment maintenance and repair, organizing and ordering supplies, processing and distributing mail, maintaining files, and performing other office-related tasks
  • Serve as the primary point of contact for GNRC and vendors     
  • Ensure that office space including physical filing cabinets and supply closets, as well as electronic files, are organized
  • Run errands and provide other general administrative support as needed

Administrative Financial Responsibilities

  • Track and record business expenses for the CEO and other staff
  • Organize monthly financial records for the bookkeeper
  • Compile monthly invoices for federal and state grant reimbursements 
  • Reconcile receipts with monthly credit card statements
  • Deposit checks weekly
  • Prepare ACH and manual check payments to vendors  
  • Track and record all expenses pertaining to office supplies, equipment, vendors, & payees
  • Enter individual donor data into CRM and send acknowledgment emails/letters
  • Reconcile appointments with destinations for SRN’s vision grant (monthly)
  • Maintain CRM ensuring regular maintenance, upkeep, and timely data entry; and run reports

Program Responsibilities 

  • Serve as back-up to the Programs Team as needed through coverage of the SRN support phone line: taking initial phone calls, screening for eligibility, communicating quickly and clearly, and arranging rides
  • Serve as backup to the Emergency Line (daily)

Qualifications

Requirements: 

  • Minimum 3 years of administrative support experience OR the equivalent combination of education and experience; experience with bookkeeping or financial administrative support preferred
  • Knowledge of MS Office Suite and experience working in CRMs
  • Experience with virtual meeting platforms
  • Ability to learn industry-specific software
  • College degree preferred 

Skills & Attributes: 

  • Demonstrated skills and experience in basic bookkeeping, organization, and administrative tasks 
  • Ability to prioritize and perform multiple tasks
  • Proven commitment to confidentiality
  • Desire to serve and support behind the scenes
  • Ability to maintain an organized filing system to provide necessary information to a variety of stakeholders
  • Ability to establish and maintain positive working relationships with co-workers, volunteers, board, and the public 
  • Proven history of self-motivation in the workplace
  • Flexibility and diligence to work in a changing work environment where responsiveness, initiative, and execution are equally important.
  • Commitment to respectful and equitable engagement with diverse staff, board, volunteers, senior members, and partner organizations
  • Must have a personal vehicle and a valid Tennessee driver’s license and pass criminal and driver background screenings 
  • Alignment with the mission of Senior Ride Nashville and the commitment to support growth

Additional Information

Benefits

  • Competitive holiday and Paid Time Off policies
  • LBMC Perks for Liberty Mutual, Travel Discounts, Fed Logic
  • Opportunities for professional growth
  • An office culture that supports and encourages wellness and work/life balance

How to Apply

Please submit a cover letter and resume to Info@SeniorRideNashville.org.  No phone calls, please.

Details

  • Date Posted: April 16, 2024
  • Type: Part-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Social / Human Services
  • Salary Range: 20-22/hour depending on experience
  • Working Hours: 20-25 hours to be assigned within the hours of Monday-Friday 8:30-5:00 pm