Human Resources Coordinator

First Presbyterian Church of Nashville

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Job Summary

Under the direction of the Director of Human Resources, the Human Resources Coordinator plays a vital role in creating and maintaining a workplace culture wherein all staff are respected and valued for the unique role they fill at the Church. The HR Coordinator supports all routine functions associated with hiring, pay administration, benefits and leave administration and evaluating and updating Church employment policies and procedures. With a staff of full-time, part-time, and seasonal workers, there is a great opportunity for developing and refining systems. The HR Coordinator should connect easily with people and have a detail-oriented mindset to handle the changing nature of the workforce. 

Job Responsibilities

• Recruitment and Hiring: Assist supervisors with writing/updating job descriptions and ensure the position opening is properly promoted within and outside of the Church.  Review applicants for consideration by the hiring team and coordinate the communication of offers of employment.
• Onboarding: Responsible for handling the employee onboarding process by completing the “New Employee Checklist” including requests for all pre-employment screens; obtaining new hire paperwork; creating employee files; coordinating all new hire set-up (keycard/keys/computer/phone/email/database logins/parking passes); and providing campus tours and introductions to other staff.
• Offboarding: Oversee the termination process to include completion of “Employee Exit Checklist” including collection of resignation/termination documentation; Church property such as keys, ID badge, credit cards, membership cards, etc.; request removal of access to phone, computer, and other software user accounts.
• Benefits Administration: Assists Church Administrator/Personnel Committee with annual benefit selections prior to open enrollment.  Prepares open enrollment communication materials and presentations, facilitates and assists with open enrollment meetings, and fields benefit questions from employees. Ensures employees are timely enrolled for benefits consistent with employee classification and eligibility (insurance, retirement, and Flex Spending).  Receive/review/transmit applicable benefit forms to third-party administrators. Terminates employees from benefit plan and ensures final paycheck includes all eligible benefit payouts.
• Employee Compensation: Liaise with payroll vendor to ensure all compensation and benefits changes are timely reported/approved/processed and that work/leave hours are properly tracked within the timeclock application.  Understand proper taxation of employer-paid benefits and transmit relevant information for payroll processing.
• Family Medical Leave Act (FMLA), Tennessee Family Leave Act (TFLA), and Workers Compensation: Maintains up-to-date knowledge of FMLA and TFLA regulations; assists employees with eligible leave requests; provides support and training to supervisors regarding applicable leaves; ensures work-related injuries are reported and, as appropriate, injured employees are offered approved medical care selection information.
• Other: Response to all employment verifications; manage filing/storage/security of personnel files; prepare evaluation forms for employee annual reviews; update/distribute Employee and New Employee Orientation Handbooks; maintain employee databases/phone lists with accurate information; assist with employee recognition/training/fellowship events (tracks years of service, purchases gifts, cards, decorations, etc.); arranges for acknowledgment gifts for employees experiencing bereavement or illnesses; maintain historical human resources records in accordance with required retention policies; orders supplies as needed including employee ID lanyards/cases, PC(USA) planning calendars, etc.; and other related duties as assigned.

Qualifications

Knowledge / Skills

• Must be self-motivated and possess the ability to work independently as well as in a team environment.
• Exceptional analytical and quantitative skills with a strong attention to detail.
• Ability to prioritize and perform multiple tasks; read/analyze and interpret general business documents, forms, and governmental regulations and effectively present to decision makers.
• Ability to meet deadlines and multi-task in a rapidly changing environment.
• Tech savvy and proficient in Microsoft Office Suite software.
• Experience with database management system (desired).
• Excellent verbal and written communication skills.
• Ability to develop/maintain well-organized filing and record-keeping systems.
• Strong interpersonal skills for communicating and maintaining healthy coworker relationships.
• Ability to use discretion and maintain confidentiality.

Position Qualifications

Education: Associate degree with a major in human resource, business administration, finance, or business management from an accredited educational institution; Bachelor’s degree is a plus.

Experience: Three years of work experience in human resources or finance/payroll.  Experience with church or non-profit organizations is a plus.

Additional Information

Benefits

How to Apply

Complete an online application at our website and submit your cover letter with your resume to hr@fpcnashville.org.

Details

• Date Posted: April 20, 2024
• Type: Full-Time
• Job Function: Human Resources
• Service Area: Religious
• Salary Range: $60,000