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YMCA of Middle Tennessee

Human Resources Assistant

YMCA of Middle Tennessee


Job Summary

Consistent with the Christian mission and vision of the YMCA of Middle TN, and in cooperation with other YMCA staff, under the direction of the Sr HR Director, the Human Resource Assistant is responsible for providing direct human resource support to Youth Development employees while maintaining the confidentiality of all employee information. The Human Resource Assistant is responsible for other administrative functions, including payroll processing and the hiring process.

Job Responsibilities

Essential Functions:

  • Supports the YMCA mission and models the YMCA core values: Caring, Honesty, Respect, and Responsibility.
  • Ensures outstanding customer service and meets the New Way to Work philosophy and Association Standards.
  • Proactively supports a positive employee relations environment and supports our open-door policy.
  • Models and puts into practice behavior that supports inclusion and diversity. 
  • Build relationships and interact with Youth Development employees. 
  • Provides clerical and administrative support to the HR Youth Development department, including accurate and timely data entry, filing, and file organization. 
  • Accurately prepare and process Youth Development’s payroll maintaining all required payroll documentation as required; monitor labor reports for accuracy. Ensure errors deadlines and payroll deadlines are met.
  • Function as the primary contact for assisting departments and employees with any payroll questions, including password resets, direct deposits and returned deposits, PTO requests, and approvals; consults promptly with the Payroll Department on any issues
  • Communicate with all Program Directors on staffing needs in their county or center.
  • Assist the HR team with the recruitment process including posting, interviewing, and onboarding new employees.
  • Maintain a caseload of applicants for hire ensuring follow-up and completion of the new hire process in a timely manner.
  • Approve new hire paperwork to ensure all forms are completed and acceptable documentation is provided; maintain all employee and employment records accurately and in compliance with approved guidelines and standards of the Association and Department of Human Services.
  • Responsible for making offers of employment to potential employees.
  • Recommend candidates for appropriate positions and make introductions to direct supervisors.
  • Responsible for tracking completion of Paycom training, the Child Abuse Prevention Refresher, and CPR certifications; monitors reports and communicates incomplete training and expired certifications.
  • Oversees electronic employee files to ensure all required paperwork is completed and maintained; completes, validates, and verifies all new hire paperwork and personnel changes
  • Notify the HR team of any human resource policy violations
  • Ensure that all staff members have access to the tools/resources needed to fulfill their positions
  • Attend HRC Cabinet meetings, staff meetings, and related pieces of training
  • Collects payroll deduction pledge cards for the Annual Giving Campaign; monitor for accuracy and submit to the Payroll Department.
  • Prepare and process purchase orders, check requests, and similar documents related to the Youth Development’s operation.
  • Analyze financial records: statements, payroll, etc.
  • Evaluate the effectiveness of the Youth Development’s administrative processes and recommend improvements
  • Assist new employees with benefit enrollment as well as existing employees during open enrollment.
  • Manage workers’ comp claims and ensure paperwork is completed and submitted to Association Services for processing.
  • Responsible for making sure leave cases are initiated for medical leave to determine FMLA eligibility and personal leave forms are completed for personal leave.
  • Provide backup support to the HR Youth Development Team in all administrative areas.


  • Passion, enthusiasm, and commitment to the mission and cause of the YMCA
  • An enthusiastic personality with the ability to inspire and motivate staff, volunteers, members, and participants to create a culture of service within our Youth Developments
  • Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic segments of the community
  • Must present a professional image possess conflict resolution skills, and demonstrate sound judgment and initiative
  • Must be highly organized with the ability to work under pressure and handle multiple tasks
  • Must be able to maintain confidentiality of information
  • Proficiency in Microsoft Word, Excel, PowerPoint, and other software programs, as well as the ability to use most office equipment, is required
  • Minimum 18 years of age
  • Minimum of three years’ work experience in an office environment is required; human resources experience preferred

Certifications Required:

  • Before the start of 1st shift: New Hire Orientation training
  • Within two weeks of hire: HR, Payroll, and Accounts Payable training
  • Within 30 days of hire: Membership Software and Raiser’s Edge training
  • Within six months of hire: Complete course training and Certify in Adult Mental Health First Aid USA from the National Council for Mental Wellbeing

Additional Information



  • Seasonal opportunities
  • Part-time or full-time job opportunities
  • Open seven days a week / More flexible work schedule
  • 14 wellness center locations
  • More than 140 school partner sites
  • 320-acre outdoor center
  • Corporate Office


  • Benefits package including generous paid time off for full-time staff
  • Participation in Y Retirement plan and 403 (b) savings account upon eligibility
  • Free membership at all 14 wellness center locations
  • Discounts on youth programs, summer camps, and sports instruction


  • We are dedicated to helping our team members reach their professional goals and feel valued. We offer a comprehensive leadership development and certification system that promotes learning at all career stages.
  • We also provide Employee Resource Groups, which provide a space for people to network, mentor one another, participate in personal and professional development, and more—all while building meaningful connections.

How to Apply

Click HERE to Apply!


  • Date Posted: May 24, 2024
  • Type: Full-Time
  • Job Function: Human Resources
  • Service Area: Children / Youth
  • Salary Range: $19.00 - $23.00 per hour, Depending on Experience
  • Working Hours: Typically Monday - Friday, based on the needs of the program and participants