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Grants and Service Development Specialist



Job Summary

The Grants and Service Development Specialist (GSDS) will prepare and submit grant applications to state, federal, and local governments, foundations, and other sources of funding. Develop and draft documents for grant applications that will facilitate analyses and outcome reports appropriate for publication; Research and draft persuasive, succinct documents using statistics (e.g., census data, health statistics, etc.); Research and draft summaries of Funding Availability, Requests for Applications/Proposals, etc., related to behavioral healthcare; Correlate funding opportunities with agency needs and work closely with senior management and program staff to submit funding proposals within strict grant guidelines and deadlines.

Job Responsibilities

Grants and Service Development Specialist 1 (GSDS 1): Foundational and Functional Competencies to Be Achieved at 90 Days

At the end of the 90-day introductory period, the GSD Specialist 1 will demonstrate the following foundational competencies:


  • Works cooperatively with others toward a common objective
  • Expresses positive attitude toward work and respect for fellow employees and Centerstone managers and leaders
  • Signals commitment to grant writing processes by being personally present and involved in projects
  • Listens attentively to others’ ideas and concerns, and responds constructively
  • Provides assistance, information, and support to others when needed
  • Uses all available channels (phone, email, meetings, texts) to communicate important messages
  • Is prompt and attentive in meetings, work sessions (e.g., Group Edits), submitting timesheets, etc.
  • Expresses support for and loyalty to Centerstone’s mission and strategic goals
  • Adheres to Centerstone and Grant Writing policies and procedures

Personal Development

  • Works independently and efficiently under deadlines
  • Aligns own goals and desire to progress on the job with the strategic direction of Grants Office and Centerstone
  • Exhibits an open and inquiring mind with a strong commitment to exploring factual information and scientific data (i.e., seeking to know “why?”), interpret accurately to increase understanding, and apply critical thinking and reasoning skills
  • Identifies limitations of own skills, learnings needed, and when to ask for help
  • Is responsive, communicable, and open-minded in weekly supervisor meetings
  • Prepares Professional Development Plan with specific goals and timeline for accomplishment
  • Clarifies expectations about what will be done, how, and by when
  • Determines appropriate priorities and plans tasks accordingly
  • Promptly notifies supervisor about any problems that affect the ability to accomplish planned goals or assigned tasks
  • Informs others involved in a project about plans and the status of work toward the project
  • Uses list of competencies, performance review form, supervisor feedback, etc., to learn job skills and performance expectations, and takes significant action to develop skills required for effectiveness in current job and progression to next job level
  • Commits and adheres to timely work results and to attendance as required in order to complete high-quality results
  • Exhibits professional attire and grooming that meet Centerstone and GW workplace standards
  • Exhibits a high level of attention to detail and accuracy, and meets established timelines
  • Plans and organizes tasks and follows through effectively to achieve desired results
  • Exhibits flexibility and completes unexpected extra assignments willingly
  • Builds relationships with key Centerstone staff (program, leaders, etc.) whose cooperation and support is needed

Oral Communication

  • Speaks clearly and can be easily understood
  • Uses appropriate grammar and choice of words when speaking
  • Organizes and expresses ideas clearly and concisely when speaking
  • Maintains eye contact when speaking with others
  • Verifies understanding of what others have said by summarizing or paraphrasing
  • Listens well and clarifies questions/concerns

Written Communication

  • Expresses ideas clearly and concisely in writing
  • Organizes written ideas clearly and logically, and signals such organization to the reader via headings, the first sentence in paragraphs, flow to the next paragraph/section, etc.
  • Spells correctly
  • Uses punctuation correctly
  • Writes grammatically
  • Writes using concrete, specific language in an appropriate technical writing style
  • Uses graphics and other aids to clarify and amplify complex information and statistical data
  • Identifies and presents information or data that will have a strong effect on readers
  • Select language and examples to illustrate key points in the narrative
  • Demonstrates consistent improvement in writing skills, accuracy, and thoroughness in narrative sections on staffing and organizational experience/capability

At the end of the 90-day introductory period, the GSD Specialist 1 will demonstrate the following functional competencies:


  • Writes Fit Analyses accurately, based on Funding Opportunity Announcements (FOA), Notices of Funding Availability (NOFA), Requests for Applications/Proposals (RFA/RFP), and other funding announcements, for Grant Writing management staff to consider and determine the appropriateness of applying on behalf of a Centerstone entity
  • Writes Summaries of FOAs, NOFAs, RFAs/RFPs, and other funding announcements accurately and thoroughly for management and program staff to consider applying for funding

Application Process

  • Completes required forms accurately and by the designated deadline for submission of applications to funding agencies
  • Coordinates and secures signatures from appropriate Centerstone leaders to be submitted to funding agencies with applications
  • Ensures timely receipt of MOUs/LOCs/letters from program staff to be submitted to funding agencies with applications
  • Receives, tracks, and assembles MOUs/LOCs/letters to be submitted to funding agencies with applications
  • Collects and edits program staff resumes to be submitted to funding agencies with applications
  • Compiles and organizes literature citations to be submitted to funding agencies with applications
  • Creates/edits graphics, including charts, graphs, maps, etc., to be included in/with narratives


  • Identifies specific information needed to address FOA instructions/requirements
  • Uses the internet as a research tool to form the basis for writing the response to FOA instructions
  • Check multiple academic sources to get more complete and accurate information
  • Researches and organizes statistics/data to be included in narrative
  • Performs basic mathematics calculations and reasoning (i.e., whole numbers, decimals, fractions, percentages, and ratios/proportions) proficiently, accurately (at least 90% of the time), and quickly
  • Identifies knowledgeable people to interview/obtain information from for narratives
  • Screens out irrelevant and vague information, keeping high-quality data
  • Uses computer software applications, including Microsoft Word, Excel, Visio, Adobe Acrobat Standard, and Illustrator, to collect and present accurate data
  • Follows formatting requirements
  • Presents data that is appealing and easy to read for reviewers

Writing the Narrative

  • Writes assigned narrative sections (Key Personnel/Staffing and Organizational Experience/Capability at a minimum for GSDS 1) that specifically address the detailed instructions, goals, objectives, and expectations of the FOA
  • Uses source material effectively to address FOA instructions/requirements
  • Completes narrative drafts that are on time and meet the expected level of readiness for review by the project lead and Group Edits
  • Meets all deadlines for assigned tasks

Administrative Duties

  • Performs general administrative support duties, including but not limited to submitting requisitions; coordinating meetings; organizing grant writing document hard copy files; stocking supplies for grant applications; making CDs, binders, and tabs; compiling reports, etc.
  • Uses Outlook resources efficiently, including address book, scheduling meetings, sharing calendars, setting appointments/time blocks, reminders, etc.
  • Helps maintain a schedule of funding sources that support Centerstone’s mission and strategic plan
  • Operates office equipment efficiently (email, copier, scanner, fax, etc.)
  • Utilizes and navigates resources and files on all pertinent information and statistics related to grant writing on the P drive

Grant Writing Team Results

  • Actively contributes to the submission of federal, state, or local grants
  • Actively contributes toward obtaining the Grant Writing Department’s goal of $15,000,000 – $20,000,000 in grant awards per year


Job Requirements:

Must have satisfactorily achieved all competencies necessary to advance from the probationary employee to a GSDS Level 1, as defined on the following pages. Please Note: Minimum qualifications necessary to be considered for a GSDS position at any level are as follows:

  • Minimum B.A./B.S. in the behavioral sciences, communications, or related field, and
  • 2 years of experience in researching, identifying, analyzing, summarizing, and coordinating proposals for federal, state, and local governments, foundations, and other funding opportunities.
  • Evidence of funding success is strongly preferred.
  • Knowledge/understanding of program evaluation practices and familiarity with statistical methods, data collection, and research tracking methods.
  • Must be a skilled technical writer and communicator with the ability to compile and present data and statistics and utilize the internet as a research tool.
  • Possess working knowledge of Microsoft Office and Adobe software applications.
  • Possess strong written and verbal communication skills, the ability to work independently and as a member of a team, and to work efficiently under deadlines.

Candidates will be required to complete assessment quizzes, a questionnaire, and interviews in order to be considered after application.

Additional Information


  • Dental Insurance
  • Employee assistance program
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

How to Apply



  • Date Posted: January 20, 2024
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Government
  • Start Date: 02/05/2024
  • Salary Range: $50k
  • Working Hours: 40 hrs/wk