2024 Membership Renewal is now open! Renew your organization’s membership today!

Special Kids Therapy & Nursing Center

Event Specialist

Special Kids Therapy & Nursing Center


Job Summary

The Event Specialists are responsible for coordinating the development, planning, implementation, assigned marketing tasks, and oversight of Special Kids events, programs, and organizational celebrations.  These positions work closely with the event vendors, volunteer coordinator, volunteer committees, and members to ensure events are delivered on time, within budget, and at the desired level of quality.  These positions are also responsible for cultivating positive long-term relationships with event stakeholders, committee members, sponsors, and donors to consistently improve event execution and donor revenue.

Job Responsibilities

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Annual Planning: Coordinates the development and management of the annual event plan for Special Kids ensuring that:

  • The development calendar is coordinated to maximize value to the community.
  • Works with the Director of Development and Marketing and the company marketing committee to develop event marketing strategies and timelines for the promotion of upcoming events including flyers, brochures, postcards, social media, e-blasts, etc.
  • Event dates are publicized to the community as early as possible to avoid schedule conflicts with other community events (marketing or development)

Event planning to include the following events:

  • Race
  • Spring and Fall Golf
  • Other events as approved
  • Support third-party fundraising events and publicizing

Event Planning, Promotion, and Execution: Coordinates event organization structure, community relations, vendors and contracts, in-kind donors, venues, and event communications and implementation of marketing needs for events.

  • Coordinates with development staff to create timelines, budgets, event logistics, staffing, volunteers, suppliers, and promotions.
  • Coordinates with department staff and any outside vendors for the implementation of software platforms utilized for event sponsorships, ticket sales, and donations.
  • Works with volunteers, interns, and committees and assists in the recruitment of new committee members.
  • Documents all communications with vendors, venues, and committee members.
  • Works with the Director of Development and Marketing and the marketing committee for the creation and implementation of social media event promotions and email newsletters for event participants, general list as well as the One Change email newsletter following event timelines and Development and communication needs.
  • Prepares timely thank-you notes to speakers, sponsors, donors, and key volunteers after events.
  • Conducts post-event evaluation (standardized) for future execution of events and event improvement.
  • Updates all plans, timelines, and other tools to simplify execution.

Finances and Revenue Generation: Responsible for meeting financial goals and deadlines and contributing to enhancing sponsor and donor relationships following the investor stewardship plan responding promptly to requests and monitoring event expenses, revenue, and budget variances.

  • Solicits maintains, secures, and grows sponsorship relationships for each event to include multi-event sponsorships and year-over-year commitments.
  • Communicates with assigned event participants improving engagement with the organization to garner financial support outside of events.
  • Support all fundraising campaigns (The Big Payback, Hope Drive, Giving Tuesday, and others) by communicating with assigned accounts and posting social media announcements and asks as well as email newsletters to our general followers.
  • Works with development staff in review of financials actual to budget and reports on variances and remedies.

Administration: Works closely with development, marketing, and finance staff in establishing priorities, timelines, budgets, and work plans, and communicating updates. Documents all communications related to donors, sponsors, and vendors in the customer relationship management program.

  • Communicates and coordinates with Special Kids staff as necessary regarding events, priorities, assistance, and brainstorming.
  • Meets target dates for deliverables by establishing priorities, work plans, and timelines.
  • Documents in the customer relationship management system all communications with vendors, sponsors, donors, and community organizations daily.
  • Represents Special Kids at fundraising and community events as appropriate.
  • Other duties as required.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

Preferred bachelor’s degree in communications or 3-5 years experience in the related field. Experience in non-profits or fundraising preferred. Experience in the following: public speaking, volunteer/campaign management, and managing a +$500,000 budget.

Computer Skills

To be successful in this job, an individual should have basic computer skills and the ability to learn new software and web-based applications.

Certificates, Licenses, Registrations                                                       

None is required; CPR certification is recommended.


  • Compassion
  • Willingness
  • Courage
  • Faith

Additional Information


Medical, Dental, Vision, HSA, FSA, Flex Dollars, Long/Short Term Disability, Life Insurance, Paid Time Off, Paid Holidays, Uniform Account.

How to Apply




  • Date Posted: May 8, 2024
  • Type: Full-Time
  • Job Function: Fundraising / Revenue Development
  • Service Area: Health (Physical, Mental)
  • Start Date: 07/08/2024
  • Salary Range: TBD
  • Working Hours: TBD