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Nashville Public Education Foundation

Director of Operations

Nashville Public Education Foundation


Job Summary

  • Support systems and practices that allow the organization to run efficiently
  • Manage the day-to-day operations of the NPEF office

Job Responsibilities

Financial Functions

  • Support the CEO in managing the financial health of the organization
  • Serve as day-to-day liaison with an outside accounting firm, including processing invoices and donations and preparing/reviewing accounting reports
  • Prepare weekly batch with expenses and revenues tied to approved organizational budget
  • Support the annual audit process and 990 preparation

Vendor/Donor Functions

  • Maintain the overall integrity and quality of the donor and contact database
  • Ensure the database is up-to-date and as accurate as possible
  • Enforce database business operating rules and processes
  • Develop reports from the database on an as-needed basis
  • Support the Senior Vice President of Development and Outreach in donor stewardship
  • Develop and maintain appropriate funder reports as needed and regularly report to leadership on stewardship needs based on reports
  • Track and record donor engagement
  • Manage all donor acknowledgment
  • Promptly prepare and review with CEO donor acknowledgment letters and address any donor requirements (additional paperwork, reporting timeline, etc.) as needed
  • Ensure accurate recordkeeping of communications and deposits for all donors
  • Provide donor reports on an as-needed basis to the CEO and SVP, Development, and Outreach

Manage vendor relations

  • Serve as point of contact for all vendors
  • Ensure accurate recordkeeping and prompt payments of all vendor invoices
  • Periodically review vendors and make recommendations for cost-effective changes

Administrative Functions

  • Provide administrative support to the CEO
  • Support CEO with scheduling needs as needed
  • Ensure Charitable Giving and Tennessee Annual Report renewals with the State of Tennessee are completed accurately and timely
  • Ensure Giving Matters profiles
  • Serve as point of contact for all communications with the organization, including reception duties
  • Serve as liaison to the NPEF Board
  • Maintain Board minutes
  • Prepare materials for Board meetings
  • Ensure Conflict of Interest certifications and other related Board materials are current
  • Schedule all Board meetings and ensure all members receive invitations
  • Support events management and logistics as needed, including invitations, RSVPs, set up, logistics, vendor coordination, etc.
  • Manage office functionality
  • Serve as the liaison to the building manager
  • Track and manage all supplies for office and programs
  • Track all facilities and equipment costs and explore cost-effective solutions for maintaining an efficient office space
  • Manage all IT for the office

HR Functions

  • Manage basic HR functions for the organization
  • Update and sustain employee handbook/standard operating procedures
  • Manage relationships with external payroll companies and employee benefit providers
  • Track employee paid time off and provide reports to the CEO as needed

Additional Functions as Assigned


  • Passion for the organization’s mission
  • Strong organizational skills and attention to detail
  • Excellent computer skills, particularly with Microsoft Office
  • Database experience preferred
  • Office management experience is strongly desired
  • Ability to work with minimal supervision and maximum accountability, organize multiple tasks with efficiency and accuracy, and meet deadlines
  • Ability to work collaboratively with all teammates
  • Strong written and verbal communication skills
  • Minimum of Bachelor’s degree

Additional Information


  • Range of $64,500-$79,500 depending on experience and skills
  • Competitive benefits, including medical, dental, vision, life, and 5% 401(k) matching

How to Apply

Send email and resume to katie.cour@nashvillepef.org 


  • Date Posted: March 12, 2024
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Children / Youth
  • Start Date: 04/19/2024
  • Salary Range: $64,500-$79,500
  • Working Hours: 40