Development and Marketing Coordinator

American Association for State and Local History

Apply

Job Summary

The Development and Marking Coordinator provides support for the Senior Manager, Membership and Development, the Marketing Manager, and other staff and coordinates and/or carry out office processes, services, and activities. Because of the office duties required, this position is hybrid with at least four days a week in the AASLH office in Nashville, Tennessee.

Job Responsibilities

General Responsibilities:
The Development and Marking Coordinator provides support for the Senior Manager, Membership and Development, the Marketing Manager, and other staff and coordinates and/or carry out office processes, services, and activities. Because of the office duties required, this position is hybrid with at least three days a week in the AASLH office in Nashville, Tennessee.

Specific Duties and Responsibilities:

• Development Support
  • Research and identify prospective new donors and assist with soliciting sponsorships and donations.
  • Assist management in setting fundraising goals and work to achieve and surpass these goals.
  • Coordinate all aspects of fundraising campaign fulfillment including pulling donor reports, mailings, and thank you letters.
  • Record all donations and pledges in the donor database.
  • Manage online donation forms and process credit card gifts.
  • Manage the process of acknowledging all donations and pledges, including mail merging data, printing, and mailing.
  • Work directly with membership and development team to manage project workflow and oversee day to day milestones for projects.
  • Provide regular budget updates, including year to date, month to date, event totals, and campaign and appeal totals.
  • Provide administrative support to staff who need assistance with grant management.
• Marketing & Sales:
  • Contacts contracted and potential advertisers in History News magazine and other AASLH publications and delivers advertisements to Publications team.
  • Contacts returning, new, and potential sponsors for the AASLH Annual Conference, AASLH summits, and AASLH professional development offerings.
  • Solicits exhibitors for the AASLH Annual Conference.
  • Sets up online portal for exhibitors to choose exhibit booths at the Annual Conference.
  • Assists Marketing Manager with management of AASLH social media accounts (Facebook, Twitter, LinkedIn, YouTube).
  • Manage contact lists for marketing emails and assist with email marketing.
  • Help maintain AASLH website.
• Office Coordination (*responsibilities shared with Membership and Professional Development Coordinators):
  • Provides customer service to AASLH members and potential members via general inquiry phone calls and emails.
  • Prepares and distributes incoming mail and outgoing mail, including bulk mailings of printed material, and packaging.*
  • Maintains the office’s working and archive files related to development and marketing and keep current by filing and retrieving material, establishing new folders and sections as needed, and periodically purging files of outdated materials.*
  • Maintains common areas of office.*
  • Maintains office services by organizing office operations and procedures, controlling correspondence, and designing filing systems.*
  • Works with senior management to improve office operations and procedures.*
• Finance: (responsibilities shared with Membership and Professional Development Coordinators):
  • Responsible for daily check deposits and payment postings.
  • Prepares check requests for accounts payable.
  • Helps with financial reports requested by staff and accounting firm.
• Provide support for the Annual Conference as needed. This may include travel to the meeting location in September each year.
• Other projects as assigned

Qualifications

Qualifications:
The Coordinator must have strong written and oral communications skills. They should have the ability to manage multiple projects at the same time with attention to detail and have strong organizational skills. Proficiency in Excel is required. Database experience preferred as is a work history at a nonprofit organization or a public history institution, such as a museum, historical society, humanities council, or a related agency, business, or institution.

Additional Information

Benefits

How to Apply

To apply, send a cover letter, resume, and three references in a single PDF to hawkins@aaslh.org.

Details

• Date Posted: January 30, 2023
• Type: Full-Time
• Job Function: Administrative
• Service Area: Arts / Culture
• Salary Range: 36,000-38,000