The Nashville Shakespeare Festival
Development and Database Manager
The Nashville Shakespeare Festival
Position: Development and Database Manager
Reports to: Executive Managing Director
Wage Classification: Full-Time, exempt
Start Date: April 24, 2023
Position Summary: The Development and Database Manager is the main point of contact within the organization for all data usage and maintenance. The Development and Database Manager is responsible for all activity using the customer relationship management (CRM) software including input of gifts and information, preparation of reports, assignment of stewardship tasks, and execution of mailing campaigns. In addition, the Development and Database Manager acts as the project manager for grant efforts and assists with other fundraising activities in collaboration with the Executive Managing Director and the Operations Manager.
Essential Functions and Responsibilities:
- Data Entry and Database Management
- Enter all gifts, pledges, and pledge payments for individual donors, corporate sponsorships, grants, and in-kind gifts in a timely and accurate manner.
- Prepare data and execute mailing campaigns such as Spring Campaign, End-of-Year Campaign, annual tax letters/benefit notifications, and others.
- Pull appropriate data and reports, such as invite lists for donor events, as requested by Executive Managing Director and/or Operations Manager.
- Prepare donor listings for programs and the NSF website.
- Build campaign structures and dashboards at the beginning of each fiscal year and as needed.
- Suggest ways to use database more efficiently and effectively.
- Grant Project Management
- Manage grant and reporting deadlines.
- Create collaborative Google Docs using individual grant guidelines and submission questions.
- Assign tasks to appropriate staff members and gather all necessary supporting materials for completion of each grant.
- Submit grants via correct portals by each respective grant deadline.
- Guide colleagues to help honor agreement guidelines such as logo usage, required posts, etc.
- Complete all reporting requirements for grants.
- Research and monitor new funding opportunities, as assigned by Executive Managing Director.
- Donor Stewardship
- Track and assign stewardship and solicitation tasks within Salesforce.
- Assist with stewardship tasks, such as thank you calls, for entry-level donors.
- General Responsibilities
- Assist with event logistics, such as rehearsal viewings and Royal Package receptions.
- Assist with staffing of performances as needed.
- Fulfill other additional tasks as assigned by the Executive Managing Director.
Work Requirements and Qualifications:
- Education: Bachelor’s degree in arts administration, business, performing arts, communications, or similar field OR equivalent relevant experience.
- Knowledge, Skills, and Abilities:
- Possess a desire and ability to actively engage with the art form of theatre and the work of Shakespeare.
- Maintain a proactive, solutions-oriented attitude.
- Possess a near-100% level of accuracy.
- Possess desire and ability to self-check work.
- Regularly demonstrate sound judgment and discretion with confidential information.
- High attention to detail and editing skills.
- Outstanding organizational and time management skills.
- Ability to deliver great customer service and comfort with speaking to donors and patrons.
- High proficiency and comfort using CRM software. Experience with Salesforce is a huge plus.
- High proficiency with Google Suite and Microsoft Office, specifically Google Sheets, Google Drive, Microsoft Excel, and Microsoft Word (especially the mail merge feature).
- Experience with Emma or other email marketing software as well as Agile Tickets or other ticketing software is a plus, but not required.
- Being bilingual is a plus, but not required.
- Experience: 1-2 years in an administrative role, fundraising role, or other relevant work experience. Performing arts and/or nonprofit experience preferred.
- Equipment: Standard office equipment including computer and software, phone, copier, etc. High proficiency with smartphones required.
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk, and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level in the work environment is usually low to moderate. Most of the work throughout the year is done in an indoor, open-office environment. This position requires work on some nights and weekends. When performances take place outside in the summer, the employee may encounter noise that is moderate and weather conditions such as heat or rain.
The Nashville Shakespeare Festival is a casual and low-key work environment with flexible options to work from home when duties/responsibilities allow.
Disclaimer Statement: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this document is intended to be an accurate description of the current job, circumstances may require that other, or different tasks be performed (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
Salary and Benefits:
- This position’s salary is $39,000 per year.
- NSF recognizes the following paid holidays each year: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, and December 25th.
- Upon completion of three continuous months of employment, a regular, full-time employee is eligible for 80 hours of vacation time.
- Full-time, permanent employees are eligible to participate in a retirement plan (Simple IRA) with 2% employer match starting in their second calendar year of employment.
- Full-time, permanent employees, who use their own vehicles and fuel, when making work-related trips, to destinations which are 40 miles or more from the NSF office may apply for reimbursement at the then current IRS approved rate for mileage reimbursement.
- Full-time employees also receive perks such as comp tickets, merchandise discounts, and occasional industry discounts from other local arts organizations.
How to Apply
To Apply: Send a cover letter and resume with the subject line “Development and Database Manager” to email@example.com. No phone calls or mail, please.
- Date Posted: February 27, 2023
- Type: Full-Time
- Job Function: Administrative
- Service Area: Arts / Culture
- Start Date: 04/24/2023
- Salary Range: 39,000