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Memorial Foundation


Memorial Foundation


Job Summary

The Controller reports to the President and is responsible for the oversight and recording of the Foundation’s financial activity in the general ledger accounting system, prepares monthly  financial statements, generates the annual budget, reconciles or oversees the reconciliation of all Foundation cash and investment accounts, serves as a contact for the Foundation’s investment advisor(s), provides all payroll related functions, and prepares all materials for the annual external audit and federal reporting.  The Controller provides staff support to the Finance & Investment Committee and assists the President and Board in making financial decisions.

Job Responsibilities

  • Prepares Monthly Consolidated Financial Statements including a Summarized Balance Sheet, Revenue and Expense Operating Statement, an Actual to Budget Expense Statement, and an Investment Manager Performance Report.  The Controller also monitors the YTD Budget to Actual Variance reports monthly and reports any material variances to the President and the Finance & Investment Committee at its quarterly meeting.
  • Reconciles or oversees the reconciliation of all foundation cash and investment accounts.
  • Ensures that the Foundation’s assets are invested in accordance with Board directives documented in the Investment Policy Statement, coordinates investment activities with the investment advisor(s), investment manager(s) and custodian(s), arranges for investment advisors to attend the Finance & Investment Committee meetings, prepares and reviews required paperwork for engaging new investment managers or setting up new investment accounts, and assists the President and the Finance and Investment Committee in the annual asset allocation review.
  • Directs compliance with IRS regulations, gathers and submits required tax documents (e.g., K-1s and 1099s) to the accounting firm preparing the Foundation’s annual IRS 990 tax return.
  • Processes payroll through outside vendor, submits staff deferrals and employer matches in a timely manner (e.g. 403-b, health insurance accounts, life insurance accounts, etc.), meets with 403-b plan administrator and consultant annually to ensure compliance of plan with ERISA law, and prepares annual 403-b census data needed by the 403-b plan administrator to file the annual 5500 tax return, meets with the President annually to review health, dental, life, and disability insurance coverages.
  • Oversees the preparation and gathering of all requested materials for the annual external audit and serves as the Foundation’s liaison with the auditors.
  • Ensures that all the Foundation’s financial activity is recorded in the general ledger.
  • Prepares financial and investment analyses and reports as requested by the President and Board.
  • Prepares & makes deposits as necessary.
  • Manages the cash flow needs of the organization by coordinating with the President withdrawals from the Foundation’s investments as needed.
  • Evaluates accounting and internal control procedures, and effectiveness of accounting software, for continuous improvement.
  • Facilitates payments of payables and grants, including ACH Direct Deposits.
  • Provides support to Program Staff by reviewing grant applications, analyzing nonprofit financial statements, and providing a summary as a part of the Foundation’s grant review process.
  • Supports the Board and Staff in carrying out any other appropriate duties as required to further the work of the Foundation.


  • Bachelor’s degree in accounting from an accredited university; or, five or more years of experience in a controller position with a 501©3 nonprofit organization.
  • Three to five years accounting/auditing experience, preferably public accounting, with significant experience in preparing financial statements in accordance with generally accepted accounting principles (GAAP).
  • Experience with general ledger accounting software packages, preferably QuickBooks.
  • Experience with spreadsheet, word processing, and presentation packages, preferably Microsoft Office.
  • Knowledge of tax regulations related to 501© (3) private foundations.
  • Excellent interpersonal skills and ability to work with a wide range of groups, including, but not limited to, trustees, grantees, staff, consultants, investment managers and other foundations and community leaders.
  • Ability to organize and effectively handle multiple projects, meet regular deadlines.
  • Strong written and oral communication skills.
  • Ability to recognize opportunities, develop ideas and create structures or models that transfer these ideas into measurable action.

Additional Information


  • Health/Medical Insurance – Premium covered at 100% for Employee; 75% for Family.
  • Dental and Vision Insurance – Available at cost to Employee.
  • Disability Insurance – Premium covered at 100% for Employee.
  • Retirement Plan (403-B) – Employer match up to 10% of Employee’s Salary.
  • Life Insurance – Premium covered at two times Employee’s Salary.
  • Eleven paid holidays.
  • Annual Vacation/PTO – Five days of after 6-months; 15 days off after one or more years.

How to Apply

To apply for this position, please submit your resume and cover letter expanding on your interest to sperry@memfoundation.org.


  • Date Posted: May 3, 2023
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Philanthropy / CSR
  • Start Date: 10/02/2023
  • Salary Range: $75,000-$85,000
  • Working Hours: Mon-Thurs, 7:30am-4:30pm; Fri (once a month), 7:30a-12 noon.