Communications and Events Administrator

Leadership Music

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Job Summary

Communications and Events Administrator for Leadership Music: The primary responsibilities would be to manage the communication and event needs of Leadership Music. This position reports to the Executive Director.

Job Responsibilities

• Develops contacts and relationships with media and other representatives to create opportunities to promote the Organization and its activities to the trades.
• Writes and distributes weekly communications to alumni.
• Maintains and updates database of Alumni and Board officer contacts. Uses media publications and news resources to obtain news regarding Alumni and update the database.
• Coordinates thank you notes for all program days, events, donations, and other needs. Includes individualizing the letters.
• Prepares communication materials relating to annual alumni dues and keeps track internally.
• Coordinates efforts of class agents for various Leadership Music initiatives.
• Prepares reports and communications for the Executive Director and board of directors.
• Provides support at the Board and Executive Committee Meetings with location scheduling, compiling the minutes, and distributing them to the board secretary.
• Attends all committee meetings and is responsible for compiling and distributing the minutes and following up on action items.
• Prepares required materials and lends support to Alumni Events, program days, and committee meetings.
• Manages events, including invitations, securing a venue, arranging catering, purchasing, preparing, and serving alcohol and non-alcoholic beverages, transportation, audio/visual equipment, and tracking RSVPs.
• Availability to work hours beyond those hours defined as office hours including late-night events and program days (which are 12 hours) and overnight for the retreat weekend. 
• Performs other duties as required by Executive Director and Board Officers.

Qualifications

The ideal candidate is a proven team player with a strong work ethic and attention to detail. Other preferred qualifications include:

• Education-Undergraduate degree preferred.
• Experience-prior experience in a communications role.
• The individual must have strong written and communication skills to support interaction with board officers, constituents, and the public.
• Prior experience in events and/or event planning.
• A demonstrated ability to plan effectively, but the flexibility to handle the unexpected.

Additional Information

Benefits

How to Apply

Send resume and salary requirements to lm@leadershipmusic.org 

Details

• Date Posted: May 11, 2024
• Type: Full-Time
• Job Function: Administrative
• Service Area: Arts / Culture