PENCIL Foundation
Chief Operating Officer
PENCIL Foundation
Job Summary
Job Posting for COO position – 2021
PENCIL continues to grow in our service to Metro Nashville Public Schools, so we’re adding a Chief Operating Officer to provide support to all areas of the organization. Full details are in the job description.
Candidates should submit a resume, cover letter, three professional references, and one of the following elements to HR@PENCIL615.org no later than 5pm on October 20. Applications will be evaluated as received.
Options of elements to include with your submission –
- a new team member orientation plan to assure that every new team member gets exposure to all aspects of PENCIL’s work, is self-directed, and is an opportunity to build connections across departmental areas
- a development plan to recruit and engage donors under the age of 30 who are looking to begin their community philanthropy
- a plan to train, engage, and keep a knowledgeable a corps of volunteers who could serve as ambassadors for PENCIL at community events
Note that PENCIL is committed to providing opportunities for professional growth and development, so in your cover letter, please share what areas you would be most interested in learning more about.
Equal employment opportunities (EEO) are provided to all employees and applicants for employment without regard to race, color, religion, gender, national origin, citizenship, age, disability, sexual orientation, genetic information, gender identity, protected veteran status, or any other legally protected category in accordance to applicable federal, state, or local laws.
Please refer to Careers – PENCIL (pencilforschools.org) for the full job description
Job Responsibilities
1. Oversee the daily operations of all aspects of the business and the work of top leadership Linking community resources to Nashville Public Schools to help young people achieve academic success and prepare for life.
2. Assure key strategies and work plans are designed and implemented to guide success at identified targets
3. Provide support to all revenue generating activities, particularly fundraising, to assure financial stability and financial growth for PENCIL
4. Support the meaningful engagement of PENCIL’s board teams to maximize their impact and PENCIL’s impact
5. Focus on a deeper use of data and data systems to drive shifts in our work for greater efficiency and productivity
6. Guide all aspects of our human resource management to provide staff and volunteers with a welcoming and inclusive environment with many opportunities for professional and personal growth
7. Foster a success-oriented, accountable environment
8. Assure systems documentation is in place for all critical business components and regularly audit our practices against our plans; update documentation regularly
9. Pay specific attention to key deadlines to assure we always meet them
10. Provide oversight to key financial activities – bi-weekly payroll, monthly financial reports/forecasting, annual budget process, annual audit
11. Assure website and core marketing materials reflect the best brand image for PENCIL and reflect our commitment to DEI leadership and implementation of related policies and procedures
12. Attentive to risk management with particular attention paid to our partnership with MNPS to manage all volunteer background checks for the district
13. Review and approve all contracts; track key elements for compliance
14. Assist in the development of current and long-term organizational goals through the evolution and use of our strategic plan, including being a key driver of expansion opportunities
15. Provide effective and inspiring leadership, internally and externally; manage key business relationships successfully
16. Perform other functions as assigned
Qualifications
• EDUCATION – Minimum of a Bachelor’s Degree but a Master’s degree is a plus
• SKILLS – o Aptitude in decision-making and problem-solving o Understanding of business functions such as Development, Marketing, HR, and Finance o Working knowledge of data analysis and performance/operation metrics o Demonstrable competency in strategic planning and business development o Outstanding organizational and leadership abilities o Excellent interpersonal and public speaking skills o Understanding of ways to support equity and inclusion within organizations Linking community resources to Nashville Public Schools to help young people achieve academic success and prepare for life. o Demonstrates the ability to thoroughly document workflows and timelines
• EXPERIENCE – Minimum of five years’ experience as an executive with strategic thinking responsibilities; experience in fundraising with an understanding of the different approaches to fundraising at various levels and the key drivers that lead to success • CONFIDENTIALITY – Ability to manage sensitive information in a professional and confidential manner as outlined in PENCIL’s Confidentiality Policy
Additional Information
Benefits
PENCIL exists to create a world where Metro Nashville Public School (MNPS) students and teachers have equitable access to resources and opportunities, empowering students to succeed now and in the future. We will do this by creating a community that respects the unique perspectives and experiences of all stakeholders through proactive listening, continuous learning, and tireless advocacy for every student. Our work is guided by the needs of MNPS, is student centric, and is achieved through intentional partnerships and tangible engagements.
As the PENCIL team, we will:
• Be collaborative and inclusive
• Act with transparency and integrity
• Demonstrate kindness and gratitude
How to Apply
Candidates should submit a resume, cover letter, three professional references, and one of the following elements to HR@PENCIL615.org no later than 5pm on October 20. Applications will be evaluated as received.
Options of elements to include with your submission –
- a new team member orientation plan to assure that every new team member gets exposure to all aspects of PENCIL’s work, is self-directed, and is an opportunity to build connections across departmental areas
- a development plan to recruit and engage donors under the age of 30 who are looking to begin their community philanthropy
- a plan to train, engage, and keep a knowledgeable a corps of volunteers who could serve as ambassadors for PENCIL at community events
Note that PENCIL is committed to providing opportunities for professional growth and development, so in your cover letter, please share what areas you would be most interested in learning more about.
Details
- Date Posted: October 6, 2021
- Type: Full-Time
- Job Function: Administrative
- Service Area: Education
- Start Date: 11/01/2021
- Salary Range: $95,000-$105,000
- Working Hours: 40 hrs per week