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Waves, Inc.

Bookkeeping Assistant

Waves, Inc.


Job Summary

What You’ll Do:

Under the direction of the Director of Finance, this position supports the business office’s day-to-day operations. It is responsible for reconciliations, service billing, and document management while providing support for payables, receivables, budgeting, and audit processes.

Why We Exist:

At Waves, Inc., we believe in empowering individuals with intellectual and developmental disabilities to live life to their fullest potential. We exist because every life, no matter its unique journey, holds a story of resilience, hope, and the unyielding desire for connection. Our purpose is to provide unwavering support, meaningful connections, and a guiding light for those facing insurmountable obstacles. We’re here to create a world where every individual’s journey is defined not by limitations but by the incredible strength and individuality that resides within them.

Why You Should Join Us:

At Waves, Inc., you will be part of a team that values the “why” behind our work. You will experience the fulfillment of knowing that your daily efforts contribute to improving the lives of others. We provide ongoing training and professional development opportunities, a supportive work environment, a top-tier benefits package, and competitive compensation. If you’re looking for a career beyond just a job, and you share our passion for making a positive impact in the world, we encourage you to apply for this position.

Job Responsibilities

You will:

  • Reconcile representative payee bank accounts, purchasing cards, payment platforms, and business-specific accounts monthly.
  • Submit billable services to the appropriate state agencies and healthcare MCOs per each agency’s requirements. Verify remittances, follow up on variances, and report billing activity to the finance director.
  • Maintain electronic records for all stages of the billing process.
  • Email bills and receipts to the bookkeeper as needed.
  • Maintain a record of passthrough expenses to be invoiced monthly.
  • Maintain record of vehicle-related expenses. Prepare checks for signature as needed.
  • Prepare monthly invoices.
  • Make remote bank deposits weekly or as needed.
  • Establish and maintain collaborative working relationships, internal and external, to ensure effective and efficient business operations in support of Waves’ service and mission.


To qualify for the position, you will need:

  • High school diploma or equivalent
  • Demonstrated experience with detailed recordkeeping. Reconciliation, billing, and/or bookkeeping experience a plus.
  • Proficient in Microsoft Office applications, particularly Excel.
  • Excellent keyboarding skills. 10-key a plus.
  • Experience with paperless recordkeeping.
  • Demonstrated ability to work with accuracy, timeliness, and discretion.
  • Strong organizational, prioritization, and time management skills.
  • Ability to collaborate and communicate effectively with stakeholders of all levels.
  • Ability to work independently and maintain confidentiality.

Applicant must be able to pass a pre-employment background check and drug screening.

Waves, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Waves, Inc. also operates its programs and services without regard to race, color, and national origin in accordance with Title VI of the 1964 Civil Rights Act. To file a complaint, please copy and paste this link into your browser to complete this form https://wavesinc.com/SITE/wp-content/uploads/2023/05/Title_VI_Complaint_Form_English.pdf

Additional Information


  • Major Medical, Dental, and Vision options
  • Health Savings Account
  • 403(b) Retirement Savings Account with Employer Match
  • Company-paid Life Insurance and Long Term Disability (LTD)
  • Phone Reimbursement
  • Paid Time Off
  • Additional Life Insurance
  • Discount Dashboard

How to Apply

Apply for our Bookkeeping position here: Waves Digital Employment Application; visit the careers page at www.wavesinc.com, or email your resume and cover letter to vbyars@wavesinc.com


  • Date Posted: April 2, 2024
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Social / Human Services
  • Salary Range: $52,000 annually
  • Working Hours: 40 hrs/wk; M-F, 8:00am - 4:30pm