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West End United Methodist Church

Afternoon Receptionist/Administrative Assistant

West End United Methodist Church


Job Summary

  • Part-time position, Monday-Friday 11:30 am-4:30 pm.
  • The targeted starting date for this position is May 2024.
  • This is a stationary position and requires answering the phones, “buzzing’ guests into the building, and providing administrative support to our mercy and justice ministry.
  • We would love for you to apply if these things resonate with you:
  • People comment on your smile.
  • You enjoy meeting new people.
  • You have a heart for helping others.
  • God loves everyone unconditionally.
  • Everyone should be welcomed regardless of background (sexual orientation, race, economic status, etc.)
  • You are comfortable and proficient in Microsoft applications (Word, Excel, Outlook, Teams)
  • It is important for you to arrive on time.
  • West End UMC has many active ministries including a Preschool, respite care, and homeless outreach.

Job Responsibilities

The receptionist is responsible for “buzzing” all constituents into the building, answering the phones, greeting people, and answering questions. In addition, the position will support our Pastor of Mercy and Justice. Duties include creating correspondence, coordinating volunteers, travel arrangements, maintaining lists, and interacting with those seeking assistance. This person reports to the Manager of HR & Operations. A detailed job description will be provided to candidates who are selected to be interviewed. An offer of employment will be contingent on references and a background check.


Job Specification:

  • Solid interpersonal skills using tact, diplomacy and confidentiality
  • Proficiency with shared document management in Google Drive and Microsoft Teams
  • Ability to shift between changing priorities, working with accuracy and speed
  • Ability to listen, learn and communicate effectively
  • Focus, discipline and ability to self-direct work with minimal direct supervision
  • Computer proficiency in Microsoft Office Suite (esp. Word and Excel), and Google Mail with speedy and accurate data input skills
  • Model teamwork and cooperative decision-making in work with staff
  • Good written communication skills (ex. grammar and spelling)
  • Realm-Church Membership Directory Database
  • CPR training upon hiring

Working conditions

  • Light physical activity performing, non-strenuous daily tasks of an administrative nature with moderate noise. Well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation.
  • Physical Demands: To coordinate work, ability to sit for long periods of time, able to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms (occasionally overhead), stoop, kneel, talk to and hear staff and visitor requests, and also occasionally lifts or carries or otherwise moves and positions objects weighing up to 30 pounds. Light physical activity performing non-strenuous daily activities of an administrative nature, using close vision with moderate noise.
  • Continuous work on a computer to carry out daily tasks.
  • Ability to use general office equipment to include but not limited to using a multi-line phone system, a multi-function copier, automated folding machine, multifunction printer, fax machine, and postage machine.

Ability to work in a confined workspace

Additional Information


This is a part-time position without benefits with the exception of voluntary participation in the church’s retirement plan.

How to Apply

Please complete an application on the church’s website: https://www.westendumc.org/employment-at-west-end-umc

West End UMC is an equal employment opportunity employer.

A resume may also be faxed to HR at 615-327-4460.


  • Date Posted: March 16, 2024
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Start Date: 05/06/2024
  • Salary Range: $15.50/hr
  • Working Hours: 25 hrs/M-F