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West End United Methodist Church

Afternoon Receptionist/Admin Assistant

West End United Methodist Church


Job Summary

This person serves as the first impression and gateway for all weekday activity (church and school) and is responsible for creating a positive and inviting impression of the church and its ministries. This person also supports our missions/outreach/advocacy ministries.

Schedule: Monday-Friday; 11:30-4:30pm

Job Responsibilities

The complete job description will be provided when interviews are scheduled. Duties include:

  • Arrive promptly every day
  • Answer and transfer all incoming phone calls in a cordial and professional manner
  • Screen benevolence calls and maintain record of calls
  • Assist homeless by directing them on how to use community resources
  • Coordination of volunteers
  • Assist with travel arrangements
  • Create missions and outreach newsletter
  • Organize grant applications for review


Job Specification:

  • Solid interpersonal skills using tact, diplomacy and confidentiality
  • Proficiency with shared document management in Microsoft Teams
  • Ability to shift between changing priorities, working with accuracy and speed
  • Ability to listen, learn and communicate effectively
  • Focus, discipline and ability to self-direct work with minimal direct supervision
  • Computer proficiency in Microsoft Office Suite (esp. Word and Excel), and Outlook Mail with speedy and accurate data input skills
  • Model teamwork and cooperative decision-making in work with staff
  • Good written communication skills (ex. grammar and spelling)
  • Realm-Church Membership Directory Database
  • CPR training upon hiring

Working conditions

  • Light physical activity performing, non-strenuous daily tasks of an administrative nature with moderate noise. Well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation.
  • Physical Demands: To coordinate work, ability to sit for long periods of time, able to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms (occasionally overhead), stoop, kneel, talk to and hear staff and visitor requests, and also occasionally lifts or carries or otherwise moves and positions objects weighing up to 30 pounds. Light physical activity performing non-strenuous daily activities of an administrative nature, using close vision with moderate noise.
  • Continuous work on a computer to carry out daily tasks.
  • Ability to use general office equipment to include but not limited to using a multi-line phone system, a multi-function copier, automated folding machine, multifunction printer, fax machine, and postage machine.

Ability to work in a confined work space

Additional Information


Retirement plan: 403(b) or Roth IRA

How to Apply

Please apply on our website at:  https://www.westendumc.org/job-application

West End UMC is an equal employment opportunity employer.


  • Date Posted: March 6, 2023
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Start Date: 04/03/2023
  • Salary Range: 15.00-15.50
  • Working Hours: M-F; 11:30am-4:30pm