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Portara Ensemble

Administrative Manager

Portara Ensemble


Job Summary

Portara is seeking an organized and effective administrative manager for its Board of Directors.  Logging hours monthly, this position will help keep our board on schedule, compliant, and efficient, assisting officers in grant filing, calendar updates, communication, and a variety of clerical and administrative duties.  As a small Nashville arts and community organization, we are seeking a personable applicant who we can welcome into our family and become an integral part of Portara!

Job Responsibilities

We are revamping this position and estimate it will require 15-25 hours per month, depending on the business of the season and efficiency based on the experience and skill of the manager.

Some duties include:

  • Managing Grant Calendar requirements, deadlines, and writing
  • Managing 501c3 filing requirements and facilitating when appropriate with board members
  • Working with the treasurer to file tax deadlines for 1099s and regular filings
  • Working with the development committee to manage donor lists and thank yous
  • General organization and calendar tracking for the board and ensemble business
  • Inter-board communication and reminders of deadlines and actions from board meetings
  • Attendance at monthly board meetings (typically 10 a year and an annual meeting) and assisting the secretary in note-taking
  • When available, attendance and administrative support at performances
  • Other clerical duties as assigned, based on comfort level and time availability


Our ideal applicant will be:

  • Highly organized
  • A great communicator with strong writing skills
  • Comfortable in the Google Suite
  • Familiar with grant calendars and writing
  • Familiar with non-profit organization operations
  • A lover of the arts and of making a difference in the community

Additional Information



How to Apply

Please email Board President, Jordan Simpkins at portara@portaraensemble.com

Include a resume and brief cover letter detailing your experience and interest in working with Portara Ensemble.

For more information on our organization, please visit our website at portaraensemble.com


  • Date Posted: June 8, 2024
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Start Date: 07/01/2024
  • Salary Range: $20-$30 per hour (based on experience)