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Tennessee-Western Kentucky Conference of the United Methodist Church

Administrative Assistant

Tennessee-Western Kentucky Conference of the United Methodist Church


Job Summary

The Harpeth River District of the Tennessee-Western Kentucky Conference is seeking a team member who is ready to support, serve, and honor God through the activities and work of the District Office. While competency in use of technology, communication, databases, and office administration are essential, being called to this position and team will yield a joyful experience in work and service. Location is flexible and the opening is immediate. If this sounds like it may be a match for you, please apply!

The District Administrative Assistant position provides high-level, administrative support to the District Superintendent by organizing and directing the activities of the District Office and providing professional skills and support for the District Superintendent’s ministry work.

Job Responsibilities

  1. Build and maintain strong relationships with all ministry areas;
  2. Create a warm hospitable atmosphere for visitors and guests;
  3. Manage the District Superintendent’s calendar;
  4. Coordinate the scheduling of appointments and meetings;
  5. Attach pertinent information to calendar for District Superintendent to reference;
  6. Protect blocked times for study and sermon writing time;
  7. Coordinate other project preparation time;
  8. Manage phone calls and correspondence;
  9. Manage and respond to all email;
  10. Coordinate district events and manage details;
  11. Manage office accounts and assist with finances;
  12. Maintain the district database;
  13. Liaising with the district and conference office and committees;
  14. Participates in ongoing professional development and integrates emerging new learning tools and processes.


  • Faith: Evidence of intentional discipleship and faith in Jesus Christ.
  • Mission Mindset: Committed to the mission and ministry of the United Methodist Church; commitment to the mission, vision, and values of the TWK Annual Conference.
  • Church Polity:  Knowledge of the polity and practice of the United Methodist Church is a plus.
  • Communication Skills: Excellent verbal and written communication.
  • Organizational Skills: High ability to prioritize tasks and processes. Ability to plan, develop, and coordinate multiple tasks and projects.
  • Time Management Skills: Effective and efficient use of time, talent and resources.
  • Computer Savvy: Proficient in the use of computers, including Microsoft Office, Outlook. Working knowledge of databases.
  • Dependability: Able to meet deadlines and be reliable.
  • Team mindset: Ability to be a team player and work collaboratively; ability to be adaptable.
  • Initiative:  Ability to be a self-starter and work projects through from start to finish.
  • Interpersonal Skills: Capacity to work collegially and develop rapport with a wide diverse, variety of individuals and leaders. Ability to work well with church management and staff, outside clients and vendors.
  • Helping/Customer Service Orientation: Demonstrates concern for, attends to the needs of the District office. Participates in a culture of hospitality and consistency for all processes.
  • Maintain confidences: Commitment to complete confidentiality and high degree of integrity.

Additional Information


  • Full-time, 8:30am-4:30pm Monday through Friday, with occasional night and weekend work required.
  • Ability to work in a hybrid/remote work environment within the Harpeth River District area. The Office of the District Superintendent is mobile with a base in Williamson County.
  • Wage: $19.23/hr.
  • Full-time employees are eligible for medical/dental/vision insurance on day one.
  • Full-time employees are eligible for 403(b) retirement savings plan on day one with a generous employer match of 12% for an employee contribution of 3%.
  • Vacation time, sick time and paid holidays.

Professional, team environment.

How to Apply

Qualified applicants, please send a letter of interest and resume to careers@twkumc.org and  specify that you are applying for District Administrative Assistant-Harpeth River position.  Job offer is contingent upon successful completion of training and background check.  Deadline to apply is on or before March 10, 2023.


  • Date Posted: February 24, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Start Date: 03/15/2023
  • Salary Range: 40,000
  • Working Hours: M-F with occasional nights and weekends