Vice President of Finance and Administration

Andrew Jackson Foundation

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Job Summary

The VP of Finance and Administration is responsible for all aspects of the financial and human resources operations for the agency. Reporting directly to the Chief Executive Officer (CEO), the VP of Finance and Administration provides accounting, budgetary, operational, and programmatic support to all AJF departments, programs, and activities. The VP directly oversees and supervises the financial/accounting functions and staff, HR functions, the Museum Store and Ticket Office staff and other departments as directed by the CEO. The VP is the primary agency contact for all contractual matters, proposals for new or extended programs and new business development. The VP serves as an active member of the Executive Management Team helping to develop and implement the agency’s vision and mission.

Job Responsibilities

Accountabilities

1. Strategy, Vision and Leadership

• Advise the President/CEO and other key members of senior management on financial planning, budgeting, cash flow, long range projections and policy matters.
• Serve as the management liaison to the board and finance committees; effectively communicate and present critical financial matters at select board of directors and committee meetings.
• Contribute to the development of The AJF’s strategic goals and objectives as well as the overall management of the organization.
• Represent the organization externally, as necessary.

 

2. Team Development/Leadership

• Oversee, direct, and organize the work of the Business Office and HR team, Museum Store and Ticket Office, and carries out the HR responsibilities.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality and customer service.
• Ensure team members receive timely and appropriate training and development.
• Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments.
• Ensure effective technology capable of appropriately accounting for ticketing and store inventories, human resources, and accounting functions.

 

3. Essential Duties and Responsibilities:

• Actively manage the day-to-day accounting and financial operations of the AJF.
• Lead the process and develop budgets for the organization, individual programs, and new/proposed/expanded services.
• Prepare, analyze, and present monthly financial reports for the organization, its departments, and activities.
• Report on financial results and issues to the CEO and Board of Directors.
• Oversee and review the preparation of all program financial reporting required for funding sources.
• Manage the HR, Billing, Accounts Receivable and Accounts payables functions/staffs.
• Oversee the organization’s banking activities and actively manage cash flow to ensure it meets organizational need.
• Manage the negotiation and execution of organization contracts with funding sources, vendors, and collaborative service providers.
• Manage accounting control systems and internal audits enduring the accurate and timely production of accounting information and financial reports.
• Monitor changes in legal, regulatory, and administrative environments and implement changes in procedures as needed to maintain compliance while maximizing operational and financial results.
• Manage the agency’s liability insurance programs, including ongoing risk analysis.
• Review efficiency/effectiveness of employee benefit programs, seeking approaches to lower costs where possible and consistent with required quality levels.
• Serve as the organization’s primary liaison with its independent Auditor to ensure the annual audit is completed smoothly and in a timely manner.
• Payroll reporting and processing of payroll taxes.

Qualifications

Qualifications

• Business or Accounting degree mandatory, Masters or CPA preferred.
• Minimum 7 years experience in a senior management role ideally with a non-profit organization with budgets more than $5m per year and over 100 employees.
• Proven track record of success facilitating progressive organizational change and development within a growing organization.
• Superior management skills; ability to influence and engage direct and indirect reports and peers.
• Self-reliant, good problem solver results oriented.
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively

interface with senior management, The Hermitage’s board of directors, and staff

• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills.
• Strong mentoring, coaching experience to a team with diverse levels of expertise
• Entrepreneurial team player who can multitask
• Knowledge of Human Resources law, regulation, and practices.
• Employee benefits knowledge including the management of health care and retirement plans.
• Abila Fund Accounting software experience.
• Tessitura CRM software experience helpful.

 

Relevant Competencies:

Adaptability – Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.

Applied Learning – Assimilating and applying new job-related information in a timely manner.

Building Strategic Working Relationships – Developing and using collaborative relationships to facilitate the accomplishment of work goals within their division and other divisions in the organization.

Building a Successful Team – Using appropriate methods and a flexible interpersonal style to help build a cohesive team, facilitating the completion of team goals.

Building Trust – Interacting with others in a way that gives them confidence in one’s intentions and those of the organization.

Communication – Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Continuous Learning – Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.

Decision Making – Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.

Formal Presentation – Presenting ideas effectively (including nonverbal communication and use of visual aids) to individuals or groups when given time to prepare; delivering presentations suited to the characteristics and needs of the audience.

Initiating Action – Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

Planning and Organizing – Establishing courses of action for self and others to ensure that work is completed efficiently.

Quality Orientation – Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period.

 

Physical Demands/Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• This is a high-stress position based on full responsibility for The AJF operations. Handles detailed, complex concepts and problems, balances multiple tasks simultaneously, and makes rapid decisions regarding administrative issues.
• Plans and implements programs. Establishes strong and appropriate relationships with Board, committees, volunteers, staff, and donors. Develops constructive relationships with executive colleagues, outside agencies, organizations, and individuals.
• Plans and meets deadlines. Maintains a flexible work schedule to meet the demands of executive management. Hours may be long and irregular and involve weekends.
• Conveys a professional and positive image and attitude regarding The AJF.
• Demonstrates commitment to continued professional growth and development.

Additional Information

Benefits

How to Apply

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position.  Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.  Staff members holding this position will be required to perform any other job-related duties as requested by management.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Nothing in this job description restricts the supervisor’s right to assign or reassign duties and responsibilities to this job at any time.

Applicants should email their cover letter and resume to Greg Grimsley at ggrimsley@thehermitage.com. All cover letters and resume should be sent digitally. Any paper copies of materials received through regular mail or hand-delivered will not be accepted or considered. The deadline to receive cover letters and resumes is Monday, March 15, 2021.

Details

• Date Posted: March 8, 2021
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Arts / Culture
• Start Date: 04/15/2021
• Working Hours: Averger 40 hrs per week (M-F)