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United Way of Greater Nashville

Technical Assistance Coordinator – HIV/AIDS Initiative

United Way of Greater Nashville

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Job Summary

Position Objective:  The Technical Assistance Coordinator contributes to the efforts of United Way of Greater Nashville by supporting the Director of HIV/AIDS Initiative in assessing the training needs of each regional Consortia for the Ryan White Part B & CDC prevention grants which provide funds for HIV/AIDS education, care, and prevention in Tennessee. This position budgets, plans, and coordinates training modules and arranges an annual statewide meeting for all contracted and subcontracted agencies throughout the state of Tennessee.

Essential Functions: The following are indicative of the essential functions required to perform this job successfully.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This profile is not intended to be all inclusive of tasks and responsibilities required; it provides a description of the critical responsibilities associated with this position.

Training and Event Management Tasks

  • Serves as a liaison between Tennessee Department of Health (TDH) vendors, and funded service organizations to plan and coordinate all annual statewide meetings, semi-annual retreats, or trainings
  • Manages training budgets; submitting invoices and travel expense reports in a timely manner in order to justify expenditures to grantees
  • Negotiates contracts with hotels, meeting management facilities, speakers, and trainers in order to ensure meeting achieve desired outcomes and the event is within the budget.
  • Schedules, manages, organizes, and confirms complex meetings and travel including ensuring applicable participants receive per diem checks in advance of the meeting and hotel rooms are booked to ensure organization and accommodations for participants.
  • Develops training modules and coordinates training sessions for contracted and subcontracted agencies
  • Ensures meetings run smoothly by confirming vendors provide contracted service, evaluating trainers’ performance, and providing logistical support
  • Shares training reports to grantees and HIV funded training providers to achieve training work plan goals

Inclusive Tasks

  • Builds and preserves positive relationships with key community stakeholders, partners’ agencies, and community volunteers for continued program growth and community awareness through surveying providers to identify needs
  • Administers surveys to Regional Consortia’s and providers to determine technical assistance and training needs throughout the state of Tennessee
  • Develops innovative projects and coordinates roles and activities with community organizations for the purpose of encouraging collaboration for meeting the needs of the community as directed by the Director, HIV/AIDS Initiative
  • Coordinates and provides technical assistance regarding quality improvement monitoring

Qualifications:

  • Education:
  • Bachelor’s Degree in Social Work, Research/Planning, Evaluation, Human Services or related field or 5 years’ relevant experience
  • Experience:
    • Working within federal grants and program planning: preferred
    • Working in a non-profit environment
    • Community and relationship building
    • Group facilitation and volunteer management
  • Knowledge:
    • HIV/AIDS prevention and education, as well as emergent policies and practices
    • Health Resources and Services Administration(HRSA) guidelines preferred
  • Skills:
    • Sensitivity to the HIV/AIDS cause without bias
    • Written, verbal, and technological communication
    • Proficiency with Window OS and Microsoft Office products, especially Outlook, Word, and Excel
  • Miscellaneous:
  • Valid Driver’s License and Proof of Insurance

Competencies:

  • Mission Driven: Focuses on needs and aspirations of the community by telling the “United Way story” to help others understand the importance of volunteer, advocate, and give
  • Relationship Management:  Builds relationships internally and externally with all community members, and organizational stakeholders in efforts to grow and sustain enthusiasm of UWGN’s work; demonstrates credibility in all interactions; and demonstrates the ability to effectively build a network of contacts by understanding what motivates individuals and organizations
  • Effective Communication: Ability to effectively communicate through oral, written and technological means; actively listening, collaborating, and expressing oneself clearly, to ensure those that need specific information acquire it; plan and deliver communication that makes an impact and persuades the audience; gives positive and encouraging recognition to those that have contributed
  • Outcome Motivated: Creates and maintains high performance standards that capitalize on opportunities to build support for Finance, Health and Education  by developing relationships that drive results
  • Brand Advocate: Conducts themselves in a manner that promotes integrity, trust and strong ethics, in order to protect the reputation and results of the greater network of UWGN
  • Initiative and Creativity: Plans work and carries out tasks without detailed instructions; makes constructive suggestions; prepares for problems or opportunities in advance; undertakes additional responsibilities; responds to situations as they arise with minimal supervision
  • Problem Solving/Critical Thinking: Differentiates between when supervisory input is needed and when it is not; identifies opportunities and develops plans to execute; Identifies problems, gathers facts and appropriate resources to resolve issues
  • Team Player: Works cooperatively and collaboratively with others to achieve collective goals; shows commitment to the teams purpose and goals by providing members critical information that helps drive success; works effectively with different personalities across a variety of social and professional situations  

Environmental Conditions and Physical Demands:

  • Employee must occasionally lift and/or move up to 20 pounds. The employee is required to stand, walk, climb and balance.
  • Employee spends a majority of time seated; working at a desk in front of a computer monitor.  Manual dexterity sufficient to reach/handle items and work with the fingers.
  • Employee is required to travel up to 15% of the time.

Job Responsibilities

Essential Functions: The following are indicative of the essential functions required to perform this job successfully.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This profile is not intended to be all inclusive of tasks and responsibilities required; it provides a description of the critical responsibilities associated with this position.

Training and Event Management Tasks

  • Serves as a liaison between Tennessee Department of Health (TDH) vendors, and funded service organizations to plan and coordinate all annual statewide meetings, semi-annual retreats, or trainings
  • Manages training budgets; submitting invoices and travel expense reports in a timely manner in order to justify expenditures to grantees
  • Negotiates contracts with hotels, meeting management facilities, speakers, and trainers in order to ensure meeting achieve desired outcomes and the event is within the budget.
  • Schedules, manages, organizes, and confirms complex meetings and travel including ensuring applicable participants receive per diem checks in advance of the meeting and hotel rooms are booked to ensure organization and accommodations for participants.
  • Develops training modules and coordinates training sessions for contracted and subcontracted agencies
  • Ensures meetings run smoothly by confirming vendors provide contracted service, evaluating trainers’ performance, and providing logistical support
  • Shares training reports to grantees and HIV funded training providers to achieve training work plan goals

Inclusive Tasks

  • Builds and preserves positive relationships with key community stakeholders, partners’ agencies, and community volunteers for continued program growth and community awareness through surveying providers to identify needs
  • Administers surveys to Regional Consortia’s and providers to determine technical assistance and training needs throughout the state of Tennessee
  • Develops innovative projects and coordinates roles and activities with community organizations for the purpose of encouraging collaboration for meeting the needs of the community as directed by the Director, HIV/AIDS Initiative
  • Coordinates and provides technical assistance regarding quality improvement monitoring

Qualifications

Qualifications:

  • Education:
  • Bachelor’s Degree in Social Work, Research/Planning, Evaluation, Human Services or related field or 5 years’ relevant experience
  • Experience:
    • Working within federal grants and program planning: preferred
    • Working in a non-profit environment
    • Community and relationship building
    • Group facilitation and volunteer management
  • Knowledge:
    • HIV/AIDS prevention and education, as well as emergent policies and practices
    • Health Resources and Services Administration(HRSA) guidelines preferred
  • Skills:
    • Sensitivity to the HIV/AIDS cause without bias
    • Written, verbal, and technological communication
    • Proficiency with Window OS and Microsoft Office products, especially Outlook, Word, and Excel
  • Miscellaneous:
  • Valid Driver’s License and Proof of Insurance

Additional Information

Benefits

United Way of Greater Nashville has competitive salaries and benefits.

How to Apply

To apply, please go to https://www.unitedwaygreaternashville.org/careers/

Details

  • Date Posted: June 21, 2021
  • Type: Full-Time
  • Job Function: Programs and Service Delivery
  • Service Area: Health (Physical, Mental)
  • Start Date: 07/26/2021
  • Working Hours: 40 hrs/wk; M-F, 8:00am - 4:30pm