Meet our 2022 Salute to Excellence Finalists!

Adventure Science Center

Senior Development Coordinator

Adventure Science Center


Job Summary

Under the direction of the Chief Development Officer (CDO), the Development Coordinator is responsible for facilitating the successful implementation of fundraising activities within the Development Department of Adventure Science Center.  Understanding a moves management strategy and mastery of a donor database are critical skills for this position.  In addition, the Development Coordinator is responsible for correspondence, scheduling, prospect identification, donor and sponsor solicitation, meeting preparation, donor stewardship, and administrative tasks for the department.

Job Responsibilities

Essential Functions

Development & Events

  • Prepare and submit funding proposals and/or letters of inquiry as directed by CDO
  • Research potential funders/donors and produce Prospect Profiles as directed by CDO
  • Prepare sponsorship proposals and solicit corporate organizations for sponsorship
  • Provide campaign support for CDO, CEO, and volunteers as directed
  • Maintain and update major gift prospect/donor records, ensuring profiles are current and accurate
  • Maintain contact reports and record of research findings in donor database
  • Ensure gift entry and acknowledgment is completed, produce donor information reports, weekly updates of donor information in donor categories, and statistical information as needed
  • Assist CDO with the annual signature fundraising event (October), providing support as directed
  • Assist CDO with donor appeals
  • In coordination with Events & Public Programs Manager, plan and execute stewardship events and donor receptions
  • Manage the overall integrity of donor data with sensitivity to confidentiality


  • Maintain the development calendar to ensure deadlines are met for funding submissions and appeals
  • Maintain the organizational grant calendar to ensure deadlines are met for submissions
  • Be the point person for inquiries by major gift donors and prospects
  • Schedule and coordinate meetings with board members, corporate sponsors, and donors
  • Produce analytical reports in a timely manner, (e.g. monthly individual, corporation, and organizational giving)
  • Produce pledge reminders and invoices in a timely manner
  • Track and reconcile revenue and expenses to budget
  • Organize and maintain digital file system

Specific Knowledge, Skills, Abilities, and Traits

  • Excellent written and oral communication skills
  • Excellent donor/volunteer relationship skills
  • Strong problem solving and decision-making skills
  • Impeccable organization skills a must
  • Ability to work both independently and as part of a team in a fast-paced environment
  • High sense of drive and initiative to identify and pursue funding opportunities
  • Ability to meet stringent and multiple deadlines
  • Strong event, marketing, and project management skills
  • Knowledge of event budgeting and management of project finances
  • Proficient in Word Office Suite (Outlook, Word, Excel, PowerPoint)
  • Enthusiasm and appreciation for the value of museums, informal science education, and the vital role of philanthropy to a non-profit institution
  • Professional appearance and demeanor

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



  • Education:  Bachelor’s Degree or equivalent experience in a related field is required
  • Experience:  Requires minimum of 3-4 years in fundraising, business, marketing, or project management
  • Donor database or similar CRM software knowledge is required.  Raiser’s Edge or Altru knowledge preferred.
  • Excellent verbal and written communication skills, including superior composition, typing, and proofreading skills
  • Ability to work events at various hours, including evenings and weekends is required

Additional Information


Medical Insurance 

Dental Insurance

Vacation, Sick, and Personal Days

Paid Holidays – New Year’s Day, MLK Day, Memorial Day, Presidents’ Day, Juneteenth, July 4th, Labor Day, Columbus Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day

Basic Life Insurance 

Long-Term Disability 

401(k) Retirement Plan with employer match


How to Apply


To be considered for this position, applicants must meet qualifications, submit a cover letter (outlining experience and how it relates to the job description), resume, and contact information for three professional references to Electronic submission is required for all materials. To expedite processing, please reference “Development Coordinator Candidate” in the subject line of your message. No phone calls, please. Due to the volume of applications received, we will only contact candidates selected for interviews. 


  • Date Posted: June 17, 2022
  • Type: Full-Time
  • Job Function: Fundraising / Revenue Development
  • Service Area: Education
  • Start Date: 08/15/2022
  • Working Hours: 40 hours/week; 9am-5pm