Practice Management Coordinator

Tennessee Innocence Project

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Job Summary

The Tennessee Innocence Project investigates and litigates claims of actual innocence on behalf of the incarcerated in Tennessee.

The Tennessee Innocence Project is seeking a Practice Management Coordinator who will serve as the principal administrative support person for the organization. The primary role of this position is to support the organization by performing a variety of tasks ranging from routine to complex—administrative, clerical, and office duties including grant management, written communications, and special projects, while maintaining a high level of personal initiative and confidentiality.

Job Responsibilities

We are looking for someone that:

Is extremely well-organized and detail-oriented.

Working alongside the organization’s Executive Director, you will be handling day-to-day operations for the organization. These tasks include: documenting day-to-day financial information; logging financial transactions by case and by grant; proofreading and assisting with grant proposals and reporting; maintaining donor databases and mailings; providing administrative support wherever the organization needs it; assisting with event planning; organizing and maintaining office technology; office supply management; communications with members of the public seeking assistance; and facilitating relationships with organizational leadership. All these tasks require attention to detail to ensure the organization operates effectively and grows in the future.

Motivated by a desire to move a new organization into its next phase of growth.

A well-organized and functioning office is critical to the success of TIP. You will have the opportunity to make a profound impact on innocence work being performed in Tennessee. You will be at the center of the organization and with satisfactory performance have the opportunity to grow in your role as the organization grows. An ideal candidate will tackle day-to-day operations efficiently and use any remaining time to assist TIP staff with special projects or daily tasks.

Efficient, resourceful, and a problem-solver.

An ideal employee will be efficient and resourceful regarding routine matters, thereby allowing additional time to assist the Director of Development with projects or assist attorneys with litigation support.

Believes in the organization’s work.

While there have been innocence organizations across the United States over the past three decades, the Tennessee Innocence Project is the first full-time organization in Tennessee dedicated to this work. The work is challenging, but extraordinarily important. Candidates must possess all the requirements listed below and have a genuine interest in seeing the organization grow and flourish.

Qualifications

• Bachelor’s Degree with two years administrative experience desired
• Excellent skills in all Microsoft and Office Suite programs (Word, Excel, Power Point, Desktop Publishing)
• Experience in grants administration or tracking preferred
• Able to work in a non-profit law firm where confidentiality is paramount
• Self-starter and independent worker that enjoys collaborative work
• Knowledge of customer relations management or emailing marketing preferred
• Ability to communicate effectively and clearly both verbally and in writing

Additional Information

Benefits

How to Apply

Please attach your resume to a brief cover letter and direct to Jessica Van Dyke, jessica@tninnocence.org with the subject “Practice Management Coordinator application.” Please include three references in your resume or cover letter and highlight any experiences you’ve had with operations or development.

Details

• Date Posted: August 3, 2021
• Type: Full-Time
• Job Function: Administrative
• Service Area: Other
• Start Date: 09/01/2021
• Salary Range: 40,000-44,000
• Working Hours: M-F, 8:30am - 5:30pm