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Harpeth Conservancy

Operations Manager

Harpeth Conservancy

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Job Summary

The position of Operations Manager is responsible for working with the Chief Executive Officer to manage the organization’s daily operations. This position requires a well-organized, detail-oriented person who likes to solve problems and implement solutions with experience in creating, instituting, and maintaining business operational systems.

HC is an equal-opportunity employer committed to diversity, equity, and inclusivity in our hiring process. We are actively seeking a diverse pool of candidates for this position.

Job Responsibilities

Responsibilities of the position will include, but not be limited to:

  • Support the CEO in operational tasks to ensure the smooth functioning of the organization
  • Oversee, maintain, and improve the daily administration of financial systems, human resources, technology, and regulatory requirements
  • Oversee the selection, implementation, and maintenance of organizational software and systems
  • Assist with financial administration tasks, such as budget tracking, bill payment, purchasing, invoicing, expense reporting, annual budgeting development, and providing information to our bookkeeper and tax/audit accountants
  • Provide general nonprofit management support such as meeting preparation, checking mail, calendaring, managing public inquiries, answering the main phone line, and maintaining organized files
  • Ensure staff have appropriate technology and equipment needed for job performance
  • Work with executive leadership to ensure effective coaching, onboarding, management supervision, and performance evaluation practices are in place
  • Evaluate and manage vendor relationships, including landlord, office equipment, technology, and building services
  • Maintain office systems and equipment and ensure we comply with all safety guidelines.
  • Perform other duties as assigned related to Harpeth Conservancy’s mission

Qualifications

Ideal Qualifications:     

  • A bachelor’s degree with five or more years of relevant professional work experience
  • Technical Proficiencies: Slack, Donor Perfect, Dropbox, Microsoft Office suite, QuickBooks, and Monday
  • Knowledge of nonprofit finance practices and functions, including budgeting and basic accounting
  • Knowledge of HR practices and functions
  • Knowledge of IT services and supports
  • Excellent time management, organizational skills, and ability to meet and hold others to deadlines
  • Comfortable interacting professionally with all levels of donors, supporters, and volunteers
  • Strong attention to detail and ability to manage multiple projects simultaneously.
  • Ability to work with staff to build system improvements and support system implementation.
  • Ability to design and lead project plans for system improvement and implementation.
  • Exceptional interpersonal, conflict, and process management skills
  • Excellent problem solver with a team-oriented approach
  • Ability to work both independently and as part of a team
  • Reliable, responsible, and with the flexibility and willingness to work outside of the constraints of a standard work week, as required, including weekends
  • Commitment to the mission of Harpeth Conservancy and the values of diversity, equity, inclusion, and justice
  • Ability to lift 25 pounds
  • Must be able to work legally in the United States
  • Valid Driver’s License in the State of Tennessee and adequate transportation and proof of insurance

Additional Information

Benefits

Salary, Benefits, and Work Environment:

The salary base is $55,000 with a range above based on experience. The position is based at our office in Brentwood, TN. A flexible work schedule is expected to accommodate evenings and weekends, travel, and traffic. Harpeth Conservancy benefits include generous paid-time-off, Blue Cross Blue Shield of TN cafeteria health insurance plan with a pre-tax Health Savings Account, and a Simple-IRA retirement plan.

How to Apply

EMAIL: gracestranch@harpethriver.org addressed to Grace Stranch, CEO

Details

  • Date Posted: June 23, 2024
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Environment
  • Working Hours: Hybrid Remote, 40 hrs/week