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Harpeth Conservancy

Operations Manager

Harpeth Conservancy


Job Summary

The position of Operations Manager is responsible for working with the Chief Executive Officer to manage the organization’s daily operations. This position requires a well-organized, detail-oriented person who likes to solve problems and implement solutions with experience in creating, instituting, and maintaining business operational systems.

HC is an equal-opportunity employer committed to diversity, equity, and inclusivity in our hiring process. We are actively seeking a diverse pool of candidates for this position.

Job Responsibilities

Responsibilities of the position will include, but not be limited to:

  • Support the CEO in operational tasks to ensure the smooth functioning of the organization
  • Oversee, maintain, and improve the daily administration of financial systems, human resources, technology, and regulatory requirements
  • Oversee the selection, implementation, and maintenance of organizational software and systems
  • Assist with financial administration tasks, such as budget tracking, bill payment, purchasing, invoicing, expense reporting, annual budgeting development, and providing information to our bookkeeper and tax/audit accountants
  • Provide general nonprofit management support such as meeting preparation, checking mail, calendaring, managing public inquiries, answering the main phone line, and maintaining organized files
  • Ensure staff have appropriate technology and equipment needed for job performance
  • Work with executive leadership to ensure effective coaching, onboarding, management supervision, and performance evaluation practices are in place
  • Evaluate and manage vendor relationships, including landlord, office equipment, technology, and building services
  • Maintain office systems and equipment and ensure we comply with all safety guidelines.
  • Perform other duties as assigned related to Harpeth Conservancy’s mission


Ideal Qualifications:     

  • A bachelor’s degree with five or more years of relevant professional work experience
  • Technical Proficiencies: Slack, Donor Perfect, Dropbox, Microsoft Office suite, QuickBooks, and Monday
  • Knowledge of nonprofit finance practices and functions, including budgeting and basic accounting
  • Knowledge of HR practices and functions
  • Knowledge of IT services and supports
  • Excellent time management, organizational skills, and ability to meet and hold others to deadlines
  • Comfortable interacting professionally with all levels of donors, supporters, and volunteers
  • Strong attention to detail and ability to manage multiple projects simultaneously.
  • Ability to work with staff to build system improvements and support system implementation.
  • Ability to design and lead project plans for system improvement and implementation.
  • Exceptional interpersonal, conflict, and process management skills
  • Excellent problem solver with a team-oriented approach
  • Ability to work both independently and as part of a team
  • Reliable, responsible, and with the flexibility and willingness to work outside of the constraints of a standard work week, as required, including weekends
  • Commitment to the mission of Harpeth Conservancy and the values of diversity, equity, inclusion, and justice
  • Ability to lift 25 pounds
  • Must be able to work legally in the United States
  • Valid Driver’s License in the State of Tennessee and adequate transportation and proof of insurance

Additional Information


Salary, Benefits, and Work Environment:

The salary base is $55,000 with a range above based on experience. The position is based at our office in Brentwood, TN. A flexible work schedule is expected to accommodate evenings and weekends, travel, and traffic. Harpeth Conservancy benefits include generous paid-time-off, Blue Cross Blue Shield of TN cafeteria health insurance plan with a pre-tax Health Savings Account, and a Simple-IRA retirement plan.

How to Apply

EMAIL: gracestranch@harpethriver.org addressed to Grace Stranch, CEO


  • Date Posted: June 23, 2024
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Environment
  • Working Hours: Hybrid Remote, 40 hrs/week