Operations Coordinator

Tucker's House

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Job Summary

Job Summary: Reporting to the Executive Director, the Operations Coordinator will be the gatekeeper for the operations of our office and program. This position will be the main contact in caring for our clients, help keep us on task and moving forward, coordinate volunteers, and assist with the details of our event fundraisers.

Organizational Background: Tucker’s House is a 501(c)3 non-profit that partners with families who have children with disabilities to make their homes safer and more accessible. Founded in 2009 by Sunny Rosanbalm, when she couldn’t find the assistance she needed in our community for her grandson Tucker who has Cerebral Palsy. We complete home modifications and retrofits based on recommendations from our architectural designer and licensed physical/occupational therapists that will last the lifetime of the individual with a disability and provide much-needed assistance and respite to the families we serve.

Job Responsibilities

• Main point of contact of the clients we serve for applications, questions, invoicing, and scheduling
• Assists Development Coordinator in managing the details of all fundraising events (in-person & virtual) including but not limited to scheduling, facility coordination, ticketing, auctions, and volunteers
• Oversee financial activity of the organization including depositing checks, paying bills, payroll, uploading receipts, coding to proper accounts, and assisting with records for annual audit
• Program administration including project budgets, BuilderTrend construction software upkeep, Durable Medical Equipment inventory and donations, Terms of Engagement, in-kind labor receipts, and tracking Certificates of Insurance and 1099’s for subcontractors
• Coordinates volunteers and donated labor for our program and fundraising events
• Human Resources related tasks of tracking PTO, Team Calendar, and handling paperwork for current and new employees
• Oversees organization’s insurance and necessary permitting
• Manages office correspondence including phone calls, PO Box mail, grant letters, and emails directed at office information or administration
• Maintains orderliness and cleanliness of office/warehouse
• Maintains office supplies and furniture

Qualifications

• Be a self-starter with a strong belief in the Tucker’s House mission
• Willingness to take on new tasks and improve processes without prompting
• Ability to manage multiple projects with excellent time management skills
• Ability to develop and maintain strong and productive partnerships with clients, suppliers, vendors, and event facilities
• Ability to adapt to working in a non-profit environment
• Coachable in training of the unique areas of non-profit management
• Ability to lift and carry items in the office (if able)
• Knowledge of Email, Google Suite a plus
• Must be able to work in a team mission-driven environment
• Valid driver’s license and background check required

Additional Information

Benefits

How to Apply

To apply, please submit your resume to Graham Honeycutt, Executive Director, at graham.honeycutt@tuckershouse.org. Cover letters or online professional work portfolios are encouraged but not required.

Details

• Date Posted: October 19, 2021
• Type: Full-Time
• Job Function: Administrative
• Service Area: Children / Youth
• Start Date: 12/01/2021
• Salary Range: 40,000 - 45,000
• Working Hours: 40 hrs / week typically M-F 8:30 am - 4:30 pm with flexible working arrangements