2024 Membership Renewal is now open! Renew your organization’s membership today!

YMCA of Middle Tennessee

Human Resources Coordinator, Donelson (Part Time)

YMCA of Middle Tennessee


Job Summary

Consistent with the Christian mission and vision of the YMCA of Middle TN, and in cooperation with other YMCA staff, under the direction of the Center’s Executive Director and the Regional Director of People Services, the Human Resource Coordinator is responsible for providing direct human resource support to Center employees while maintaining the confidentiality of all employee information. The Human Resource Coordinator is responsible for other administrative processes as determined by the Center. These duties may be related to, but not limited to cash reports, accounts payable, petty cash, & Membership Department support. This position may also serve as an assistant to the Executive Director, the Center Board, and Board Committees.

Job Responsibilities

Essential Functions:

  • Model the YMCA core values: Caring, Honesty, Respect and Responsibility
  • Ensure a safe and risk-free environment at all times while meeting the individual needs of the participants
  • Accurately prepare and process the Center’s payroll maintaining all required payroll documentation as required; monitor labor reports for accuracy
  • Approve new hire paperwork to ensure all forms are completed and acceptable documentation is provided; maintain all employee and employment records accurately and in compliance with approved guidelines and standards of the Association
  • Notify Executive Director and People Services of any human resource policy violations
  • Serve as “Training Champion” for employee training working as liaison between the center and the Learning Experiences Department to ensure employees are aware of and receiving training opportunities
  • Ensure required training is current; track participant training and provide reports as needed
  • Reconcile all credit and charge accounts in accordance with Association policies and procedures
  • Perform assigned “Manager on Duty” and other assigned responsibilities as part of the center’s leadership team
  • Attend HRC Cabinet meetings and related trainings
  • Participate in year-round mission awareness meetings to encourage volunteering for Annual Giving and special events; help the center prepare and implement a campaign plan for a successful campaign consistent with the annual fundraising plan association guidelines, including volunteer development, training, goals setting, cultivation, and solicitation of donors, collections, and coordination of staff role
  • Coordinate all special events; Benefit Concerts, Golf Tournaments, and Annual Giving Campaign Breakfast; recruit volunteers for all special events
  • Prepare and process purchase orders, check requests, and similar documents related to the Center’s operation. Analyze financial records: statements, payroll, etc.
  • Evaluate the effectiveness of the Center’s administrative processes and recommend improvements
  • Handle all money received by the Center, process accounting records and accounts payable, prepare cash reports, checking reconciliation, and returned checks
  • Handle all membership, program, and activity: refund, reimbursement, cancellation, requests, and procedures
  • Work with the Membership Director to ensure implementation of association front desk petty cash control procedures
  • Maintain office equipment including copiers, fax and postage machines, and time clocks; order Center’s office supplies
  • Work with the Center Board of Directors and Committees
  • Work as a leader and in conjunction with the Financial Development Director, Executive Director, Associate Executive Director, and Board to facilitate all fundraising efforts of the Center
  • Build relationships and interact with members


  • Passion, enthusiasm, and commitment to the mission and cause of the YMCA
  • Superior supervisory skills and an enthusiastic personality with the ability to inspire and motivate staff, volunteers, members, and participants to create a culture of service within our Centers
  • Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic segments of the community
  • Must present a professional image possess conflict resolution skills, and demonstrate sound judgment and initiative
  • Must be highly organized with the ability to work under pressure and handle multiple tasks
  • Must be able to maintain confidentiality of information
  • Proficiency in Microsoft Word, Excel, PowerPoint, and other software programs, as well as the ability to use most office equipment, is required
  • Minimum 18 years of age
  • Four-year college degree or a minimum of five years of work experience in an office management and/or accounting role is required; human resources experience preferred

Certifications Required Post-Hire:

  • Before the start of 1st shift: New Hire Orientation training
  • Within the first week of hire: Y-USA New Employee Orientation Online Course
  • Within two weeks of hire: Payroll and Budget Builder training
  • Within two weeks of hire: Basic Life Support, First Aid, and Emergency Oxygen
  • Within 30 days of hire: Membership Software and Raiser’s Edge training
  • Within six months of hire: Complete course training and Certify in Adult Mental Health First Aid USA from the National Council for Mental Wellbeing

While performing the duties of this job, the employee may be required to stand; walk on uneven surfaces; sit; handle or feel objects; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must be able to lift up to 25 pounds. The employee may be exposed to weather conditions prevalent at the time. The noise level is usually minimal to moderate.

Additional Information



  • Seasonal opportunities
  • Part-time or full-time job opportunities
  • Open seven days a week / More flexible work schedule
  • 14 wellness center locations
  • More than 140 school partner sites
  • 320-acre outdoor center
  • Corporate Office


  • Benefits package including generous paid time off for full-time staff
  • Participation in Y Retirement plan and 403 (b) savings account upon eligibility
  • Free membership at all 14 wellness center locations
  • Discounts on youth programs, summer camps, and sports instruction


We are dedicated to helping our team members reach their professional goals and feel valued. We offer a comprehensive leadership development and certification system that promotes learning at all career stages.

We also provide Employee Resource Groups, which provide a space for people to network, mentor one another, participate in personal and professional development, and more—all while building meaningful connections.

How to Apply

Click HERE to Apply!


  • Date Posted: July 9, 2024
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Start Date: 08/05/2024
  • Salary Range: Starts at $17.00 per hour, depending on experience
  • Working Hours: Typically Monday - Friday, based on the needs of the program and participants