Director of Finance and Administration

Conexion Americas

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Job Summary

The Director of Finance and Administration has primary responsibility for the organization’s fiscal integrity and sustainability. This person is responsible for managing the daily financial management and administrative operations of the organization. The Director and Finance and Administration is a key member of the leadership team providing thought leadership and support working closely with the rest of the executive leadership team supporting long-term strategic goals while keeping a handle on day-to-day operations.

The successful candidate will be a hands-on and participative manager and will lead and develop internal systems and protocols to support the following areas: finance, budgeting, operations, human resources, building management, and information technology.

This is an exciting opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

Job Responsibilities

Financial Management

• Develop and maintain timely and accurate financial information necessary for decision making, reporting to multiple stakeholders, and assuring compliance with internal financial and accounting controls. 
• Review and present regular financial statements to Directors, Executive team, funders and others.  Oversee all financial, project/program, and grants accounting.
• Coordinate and lead the annual audit process, liaise with external auditor(s) and the Finance Committee of the Board of Directors; assess any changes necessary.
• Oversee and lead annual budgeting and planning process in conjunction with the Interim Co-Executive Directors; administer and review all financial plans and budgets; monitor progress and changes; and keep Leadership Team abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting.
• Develop, implement and ensure that the organizational funding streams are robust, including the management of billing and collections.  
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Compliance with necessary external reporting requirements including funders, government agencies, (i.e. Charitable solicitations, government contracting compliance requirements, DOL audits, Insurance reportings, etc)
• Assist Development function in writing and managing budgets for grant applications and designated funds.

Human Resources

• Provides day-to-day support for several aspects of the human resource function, such as recruitment, hiring, and onboarding.  
• Maintains and manages all aspects of benefits plan administration, including 403b plan, Health Savings Accounts, Health Insurance Benefits, and others.
• Continue the management and improvement of organizational systems relating to benefits, employee communication, leave requests (using the ADP platform), scheduling and employment verifications.
• Ensure that recruiting processes are consistent, equitable, and streamlined.
• Perform background checks when program protocols require it to do so
• Ensures compliance with labor laws and regulations. 
• Manage the comprehensive training program to educate employees regarding staff tools, policies, and procedures.
• Work closely and transparently with all external partners including third-party vendors and consultants.

Technology and Facility Management Administration of the Casa Azafran.

• Serve as the primary point of contact with outsourced Facility Management companies and other providers.
• Oversee administrative functions, as well as facilities, to ensure efficient and consistent operations as the organization scales.
• Ensure that tenant contracts and monthly payments are up to date.
• Oversee the information technology protocols and needs of Conexión Américas and Casa Azafran such as computer hardware, computer software, data management technology, and telecommunications.

General Organizational Support:

• Attends organization-wide staff meetings and retreats.
• Communicates in a positive and effective manner Conexión Américas’ mission and programs to program participants and the general public.
• Attends and provides support, as needed, to organizational events and fundraisers.

Qualifications

• Excellent written and oral communication in English required, bilingualism in Spanish required.
• Bachelor’s degree in Accounting, Finance or relevant field required. Experience in a non-profit environment desired. 
• Flexibility, creativity, initiative and ability to work as a team member required 
• Ability to interact with diverse groups of stakeholders required
• Ability to work independently, manage multiple tasks and work in a fast-paced environment with deadlines and strict timelines required
• Excellent computer skills, including MS Office and database management 
• Demonstrated appreciation for Latino culture and families, as well as other immigrant and refugee groups required
• Experience working with grant and contract management required

Additional Information

Benefits

How to Apply

To apply: Candidates should submit a resume with cover letter and references to Martha Silva, Interim Co-Executive, via email to martha@conexionamericas.org. No phone calls or in-person inquiries, please.

Details

• Date Posted: August 9, 2021
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Other
• Start Date: 09/15/2021
• Salary Range: The Salary Range for this position is $62,640- $80,040 commensurate with experience.
• Working Hours: 40 hrs/wk; M-F, 8:00am - 4:30pm