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Catholic Charities of TN

Deputy Executive Director, Development and Philanthropy

Catholic Charities of TN


Job Summary

Catholic Charities, Diocese of Nashville is a faith-based social services agency that seeks to improve the lives of vulnerable, displaced people by providing quality, compassionate services tailored to the needs of the community. CCDON serves our neighbors in 38 Middle Tennessee counties, without regard for the faith tradition of those served.


The Deputy Executive Director, Development and Philanthropy, is the lead development officer for the agency. The deputy executive director plans and implements programs to maximize the organization’s charitable gift support from unrestricted donations, gifts, and grants restricted to specific, approved organizational priorities, and deferred gifts. The deputy executive director reports to the executive director, who is the chief executive officer. The deputy executive director is a member of the C-suite team of this dynamic organization whose profile is rising rapidly in the community. The ideal candidate will be able to think broadly and beyond Catholic support for this broad-based social services agency. A new strategic plan will drive the agency to dramatically increase its impact on Middle Tennessee and includes a goal of doubling its fundraising. The deputy executive director will have the responsibility and challenge of building a program that effectively develops and manages progressively productive relationships with donors and prospective donors, to inform, cultivate, motivate, solicit, and steward donors and prospective donors including individuals, foundations, corporations, associations, and church communities. The deputy executive director designs and oversees processes to identify prospective new donors, to assess donor capacity and propensity, and to manage relationship development according to industry moves management standards. To that end, the deputy executive director manages a portfolio of 100–125 major gift prospects and donors. The deputy executive director partners closely with the executive director in the management of her/his small portfolio of lead donors, providing direction and support to the executive director in the strategic development and solicitation of those donors and prospects.

The deputy executive director provides strategic oversight for donor identification, cultivation and stewardship programming, and fundraising events, in conjunction with others on the development, mission advancement, and administrative teams. The deputy executive director provides direction for strategic development communications in conjunction with the communications staff, including collateral materials and prospect solicitation letters and proposals, ensuring consistent messaging across the organization.

The deputy executive director interacts, as appropriate and in conjunction with the executive director, with the Catholic Charities board and other development volunteers, providing partnership, engagement opportunities, information, and support to these individuals, as it relates to the development function. The deputy executive director provides regular reports to the board on development activities, identifying strategic opportunities for their meaningful engagement, information about mission-driven funding priorities and outcomes, and with the executive director and board president provides leadership in defining and elevating the organization’s culture of philanthropy

Job Responsibilities

  • Serve as a member of the executive management team, contributing to the refinement of a cohesive, efficacious, community-needs-based program of support services, informed by the moral and social justice values of the global Catholic Church.
  • Develop and implement comprehensive processes and procedures to manage appeals, solicitations, stewardship, appreciation, and a recognition program for donors and sponsors.
  • In conjunction with executive director, executive management, and senior leadership team, identify and articulate agency funding needs and priorities, cultivate donor support, and provide updates to donors, including board members, to ensure ongoing engagement.
  • In conjunction with the executive director, set measurable, stretch, and attainable benchmarks, metrics, and goals for the development function, including the program’s annual fundraising goals. Utilize industry best practices and standards in activity metrics for numbers of annual face-to-face visits and other outreach.
  • With the input and approval from the executive director and other support personnel, write an annual operations plan for the development function which identifies department goals, objectives, benchmarks, and major gift strategies that will serve as a road map for the year.
  • Successfully manages a portfolio of 100–125 major gift prospects and donors in various stages of donor identification, cultivation, solicitation, and stewardship. Partners with the executive director on the strategic management of her/his assigned portfolio of lead donors.
  • Provide regular reports to the Board of Trustees and Mission Advancement Committee at their meetings, engaging board members in meaningful development activities including ways to help identify, communicate with, cultivate, and solicit prospects when appropriate.
  • In conjunction with the database, stewardship, and prospect research manager, establish and oversee ongoing research strategies to identify prospective donors, assess donor interests and capacity, etc., to inform cultivation and solicitation strategies and target gift types and amounts.
  • Utilize the donor management system to monitor and ensure that progressive steps of cultivation, solicitation, and stewardship of donors and prospective donors of all types (individuals, foundations, corporations, church communities, associations) are taken on a timely basis, especially with respect to solicitations, proposals, and reporting.
  • Ensure funding by individuals and family foundations through effective management of solicitations, funding requests, and follow-up, including monitoring and reporting of expenditures as required for restricted gifts. Provide timely and creative stewardship and engagement of those commitments by facilitating site visits to agency program locations.
  • Coordinate foundation grant applications with the deputy executive director for programs and grant writer.
  • Develop written reports in accordance with any donor restrictions and timetables and ensure that any agreements and contracts are executed as specified.
  • Collaborates with and provides direction to the communications staff in the development of appeals, solicitation pieces, proposals, and other development collateral materials to ensure consistent and optimized messaging across the organization.
  • Provide strategic oversight for events designed to further overall development objectives—cultivation, stewardship, and direct fundraising—working with support staff and outside vendors.
  • Recommend staffing requirements and ensure that qualified personnel are hired and supervised.
  • Hire, train, and conduct performance appraisals of staff under direct supervision according to agency guidelines and established personnel policies.
  • Supervise, coordinate, and monitor the activities of staff, ensuring that all department requirements are met in accordance with appropriate program guidelines, agency policies, and procedures.
  • Develop and regularly review development and fundraising budgets and the progress towards established fundraising goals and participate in preparation of following year’s budget.
  • Authorize check requests, manage revenue and expenses, and ensure expenditures are appropriate.
  • Review and approve invoices.
  • Maintain a cooperative relationship between the agency and the Diocese of Nashville development office, other nonprofits, philanthropic community, and professional organizations to build awareness, and share best practices, to expand Catholic Charities’ stature among those constituencies.
  • Attend conferences and trainings to build skills and enhance the development and philanthropy program.
  • Monitor changing community needs and resources and integrate that knowledge into fundraising and solicitation efforts to inspire donations and ensure support for new or enhanced programming.
  • Monitor and evaluate solicitation activity effectiveness regularly and implement changes as needed.
  • Ensure that all departmental records, reports, and documentation are maintained, especially accurate, thorough, timely, and complete records of all donor solicitations, follow up, and stewardship.
  • Analyze and report on activities on a monthly, quarterly, and annual basis.
  • Represent executive director at various internal and external meetings to represent the agency, as directed.
  • Perform other duties as assigned.


Provides direct supervision of annual fund manager; prospect research analyst; and development database assistant.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Prefer Master’s degree and minimum 10 years of progressive experience in meeting financial revenue goals via development (nonprofit or otherwise), sales/fundraising, prospect management, or related field
  • Minimum of Bachelor’s degree and years of management/supervisory experience in a related field
  • Knowledge/experience in the field of public relations, marketing, communications, media relations
  • Knowledge/experience of nonprofit social services programs for residents of Nashville and Middle Tennessee counties


CFRE is preferred but not required.

Additional Information



  • Paid time off and thirteen (13) paid holidays.
  • 403B plan with company match.
  • Pension plan paid by the agency.
  • Health insurance, vision, and dental coverage.
  • Employee Assistance Program & Wellness support.
  • Voluntary benefits.

How to Apply

Please send cover letter and resume to

Catholic Charities of Tennessee is an equal opportunity employer. Catholic Charities does not discriminate in regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.

Satisfactory completion of a background and reference check is required.


  • Date Posted: May 26, 2023
  • Type: Full-Time
  • Job Function: Executive Leadership
  • Service Area: Social / Human Services
  • Working Hours: 37.5 hrs./wk.