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Oasis Center

Data Specialist

Oasis Center


Job Summary

To provide data and administrative support for Oasis Center, with a specific focus on Crisis to Housing programs and two AAE funded programs. This role includes a primary responsibility for data entry and ensuring program data quality. In addition, this position provides support with ongoing management of Oasis Center’s internal database, FileMaker Pro.

Job Responsibilities

  • Maintain and track accurate, consistent, and timely electronic and paper records, including relevant records to meet funding and licensing requirements.
  • Establish data quality standards and work with staff to ensure standards are met.
  • Assist in data analysis efforts, including helping staff pull data for internal and external reports.
  • Stay abreast of FileMaker Pro updates and enhancements and support IT personnel as needed in implementing relevant software upgrades.
  • Report and troubleshoot data submission errors and data error issues.
  • Provide feedback on data collection and evaluation methodologies, including format design, project criteria, and requirements, data compilation, relevancy and usage.
  • Perform data preparation procedures including data cleaning, standardization, and analysis.
  • Assist with the migration of data of needed and monitor progress.
  • Input participant enrollment, program data, and group data into multiple databases- FileMaker Pro and TN-Wits. (weekly).
  • Resolve discrepancies in information and obtain further information for incomplete documents.
  • Ensure program data is entered accurately and timely into HMIS (Homeless Information Management System) and other grant-mandated databases, as assigned.
  • Query HMIS and other databases to monitor program data quality, working with program leadership to resolve problem areas.
  • Work with agency HMIS Point of Contact (POC) to implement all local standards, policies, and procedures.


  • Proficient in the use of Microsoft Office, especially Microsoft Excel.
  • Experience with cloud base services such as Microsoft 365 and Drobox.
  • Proficient in or ability to gain proficiency in FileMaker Pro.
  • Experience with database development and/or database management.
  • Strong data analysis competencies.
  • Ability to use logic and to think independently and systematically about data processes.
  • Ability to give and receive feedback within a team.
  • Ability to multitask and bring order to a variety of processes.   
  • Ability to effectively set and management multiple priorities and use time constructively.
  • Ability and desire to learn on the job.
  • Bachelor’s degree or equivalent.
  • Two-year relevant experience.

Additional Information







401K Match

How to Apply

Please send a cover letter and resume to Jenn Garcia @


  • Date Posted: November 22, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Salary Range: 34K-37K