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Owl's Hill Nature Sanctuary

Bookkeeping/Accounting Services

Owl's Hill Nature Sanctuary

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Job Summary

Owl’s Hill Nature Sanctuary (OHNS) seeks contracted bookkeeping/accounting services. Typically 2-5 hours/week, with additional hours at fiscal year-end and audit. All applicants must have relevant nonprofit experience, particularly accounting for organizations receiving project funding. Work can be primarily off-site.

The Sanctuary currently operates with an annual budget of ~$400,000 and 4 full-time, 2 part-time and 3 temporary summer camp employees. Private gifts and grants, Day Pass admissions and program fees fund the organization. Our fiscal year is Oct. 1 – Sept. 30.

Timely reconciliation of monthly financials is of the utmost importance to ensure steady cash flow and management decisions by the Board and Executive Director.

Term of Contract – Initial contract will be for 1 year with an option to extend the contract for three (3) additional 1- year contract periods.

Job Responsibilities

Bookkeeping Services

    • Accounts Receivable: receive and record revenue as dictated by IRS Guidelines and GAAP accounting.
    • Accounts Payable: record invoices, prepare checks to maximize cash flow, make payments to vendors meeting due dates, prepare and file annual 1099s
    • Maintain costs by program and/or grant designation
    • Assist Development staff with Grant Reporting, as needed
    • Payroll: enter and process payroll information into QuickBooks Payroll, track Sick/Vacation time used and accrued, pay payroll taxes, transmit 401(k) contributions, prepare year-end W2s.
    • Assist with staff benefit enrollments, terminations and changes
    • Amortize insurance policies
    • Follow Accrual Accounting method for maintaining the books
    • Monthly reconciliation of bank, credit, investment accounts and all balance sheet accounts
    • Monitor release of restricted funds
    • Maintain general ledger including month-end and year-end journal entries
    • Local/State/Federal Tax Compliance: file quarterly reports with required payments, meeting deadlines
    • Identify areas for management review regarding process and practice to improve efficiency and ensure compliance

Financial Reporting

    • Budget to Actual Summary and Detail
    • Prepare monthly statements of Income & Expense, Balance Sheet, other reports as needed
    • Prepare Payroll Protection Loan final reports
    • Prepare capital campaign tracking reports, when applicable
    • Assist with annual Charitable Solicitations filing
    • Financial Analysis (as needed): cash spend & burn rate, attention to cash flow management, and budget projections

​​​​​​​Budget Preparation

    • Assist with budgets and allocations for multiple programs and funding sources; enter into QuickBooks

Audit

    • Participate in financial audits and reviews, including document preparation and onsite support (as needed)
    • Prepare year-end reports, schedules and other documents requested by auditor
    • Provide audit process support as needed; research and resolve issues as they arise
    • Provide reports and data as requested for the completion of annual tax returns
    • Update financials post audit based on audit recommendations

Reporting Requirements

    • Prepare periodic reports as required by Executive Director, Board and funders
    • Maintain fixed asset inventory and depreciation

Qualifications

  • Degree in accounting or related field; or two years accounting experience – required
  • Strong understanding of GAAP and accrual-based accounting
  • Fully cycle accounting experience
  • Proficient in QuickBooks
  • Proficient in Microsoft Office, especially Excel
  • Proficient using a computerized general ledger, accounts payable, and accounts receivable.
  • Proficient applying cost allocation rules to expenses.
  • Proficient with intensive data entry of accounting records

Additional Information

Benefits

Not applicable.

How to Apply

Send resume, letter of interest (include summary of previous similar work for a nonprofit organization(s); proficiency with QuickBooks accounting software and Excel; experience with audits; and proposed monthly cost, plus three professional references to Susan Duvenhage, Executive Director at info@owlshill.org. Electronic submission required for all materials. Please reference the position title in the subject line of your message. Review begins immediately.

Details

  • Date Posted: July 9, 2021
  • Type: Contract / Temp
  • Job Function: Accounting / Financial Management
  • Service Area: Environment