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Owl's Hill Nature Sanctuary

Bookkeeping/Accounting Services

Owl's Hill Nature Sanctuary


Job Summary

Owl’s Hill Nature Sanctuary (OHNS) seeks contracted bookkeeping/accounting services. Typically 2-5 hours/week, with additional hours at fiscal year-end and audit. All applicants must have relevant nonprofit experience, particularly accounting for organizations receiving project funding. Work can be primarily off-site.

The Sanctuary currently operates with an annual budget of ~$400,000 and 4 full-time, 2 part-time and 3 temporary summer camp employees. Private gifts and grants, Day Pass admissions and program fees fund the organization. Our fiscal year is Oct. 1 – Sept. 30.

Timely reconciliation of monthly financials is of the utmost importance to ensure steady cash flow and management decisions by the Board and Executive Director.

Term of Contract – Initial contract will be for 1 year with an option to extend the contract for three (3) additional 1- year contract periods.

Job Responsibilities

Bookkeeping Services

    • Accounts Receivable: receive and record revenue as dictated by IRS Guidelines and GAAP accounting.
    • Accounts Payable: record invoices, prepare checks to maximize cash flow, make payments to vendors meeting due dates, prepare and file annual 1099s
    • Maintain costs by program and/or grant designation
    • Assist Development staff with Grant Reporting, as needed
    • Payroll: enter and process payroll information into QuickBooks Payroll, track Sick/Vacation time used and accrued, pay payroll taxes, transmit 401(k) contributions, prepare year-end W2s.
    • Assist with staff benefit enrollments, terminations and changes
    • Amortize insurance policies
    • Follow Accrual Accounting method for maintaining the books
    • Monthly reconciliation of bank, credit, investment accounts and all balance sheet accounts
    • Monitor release of restricted funds
    • Maintain general ledger including month-end and year-end journal entries
    • Local/State/Federal Tax Compliance: file quarterly reports with required payments, meeting deadlines
    • Identify areas for management review regarding process and practice to improve efficiency and ensure compliance

Financial Reporting

    • Budget to Actual Summary and Detail
    • Prepare monthly statements of Income & Expense, Balance Sheet, other reports as needed
    • Prepare Payroll Protection Loan final reports
    • Prepare capital campaign tracking reports, when applicable
    • Assist with annual Charitable Solicitations filing
    • Financial Analysis (as needed): cash spend & burn rate, attention to cash flow management, and budget projections

​​​​​​​Budget Preparation

    • Assist with budgets and allocations for multiple programs and funding sources; enter into QuickBooks


    • Participate in financial audits and reviews, including document preparation and onsite support (as needed)
    • Prepare year-end reports, schedules and other documents requested by auditor
    • Provide audit process support as needed; research and resolve issues as they arise
    • Provide reports and data as requested for the completion of annual tax returns
    • Update financials post audit based on audit recommendations

Reporting Requirements

    • Prepare periodic reports as required by Executive Director, Board and funders
    • Maintain fixed asset inventory and depreciation


  • Degree in accounting or related field; or two years accounting experience – required
  • Strong understanding of GAAP and accrual-based accounting
  • Fully cycle accounting experience
  • Proficient in QuickBooks
  • Proficient in Microsoft Office, especially Excel
  • Proficient using a computerized general ledger, accounts payable, and accounts receivable.
  • Proficient applying cost allocation rules to expenses.
  • Proficient with intensive data entry of accounting records

Additional Information


Not applicable.

How to Apply

Send resume, letter of interest (include summary of previous similar work for a nonprofit organization(s); proficiency with QuickBooks accounting software and Excel; experience with audits; and proposed monthly cost, plus three professional references to Susan Duvenhage, Executive Director at Electronic submission required for all materials. Please reference the position title in the subject line of your message. Review begins immediately.


  • Date Posted: July 9, 2021
  • Type: Contract / Temp
  • Job Function: Accounting / Financial Management
  • Service Area: Environment