Administrative Project Coordinator

TAADAS

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Job Responsibilities

General Responsibilities

• Liaison for the Executive Directors of TAADAS and TSPN for project management, event planning and meeting coordination
• Staff workgroups and coalitions as assigned; attend community events and educational forums to facilitate the awareness and development of key issues
• Staffs TAADAS Executive Committee, Membership meeting, and Legislative Committee; schedules additional committee meetings, takes notes, distributes meeting information and tracks work plan issues
• Staffs and coordinates TSPN staff meetings, Advisory Board meetings as well as related committees and meetings. 
• Assist in planning and coordinating the TSPN annual conference, send announcements, coordinate material for distribution and coordinate the program.
• Assist in planning and coordinating TAADAS Day on the Hill with Lobbyist and Legislative Committee; send announcements, coordinate material for distribution, and coordinate advocacy activities and presentations
• Assist in planning and coordinating the TAADAS Recovery Month dinner and awards.

Event Coordinator

• Coordinate the distribution of event information to treatment providers, coalition partners, and legislative members and staff at the direction of the Executive Directors

• Create materials for each assigned event including a sign-in sheet, evaluations, awards, agendas or programs
• Develop and distribute event flyers, mailings and social media in coordination with the Media Coordinator

• Maintain event information in TAADAS calendars, updates mailing lists

Purchasing Agent

• Maintains list of approved supply vendors
• Coordinates additional supply vendors as needed and directed by an Executive Director
• Ensures that bids are developed for any purchase of an individual item over $500
• Works with each program area supervisor to develop a list of supplies needed and places orders to ensure that equipment and supplies are procured in a timely manner; this includes shipments to off-site employees
• Maintains and stocks office supply cabinet
• Maintains equipment, computer and depreciation lists

Administrative Responsibilities

• Prepares task lists from TAADAS meeting minutes and other events for the Executive Directors review and calendars
• Maintains Executive Directors’ calendars
• Assists with any other meeting scheduling, agendas and minutes as assigned
• Retrieves and sorts mail; logs any checks or payments received.
• Takes and responds to general calls for TAADAS and TSPN.

Other Duties

• Answers REDLINE calls when urgently needed
• Other duties as assigned

Qualifications

Education:

• Good writing skills including the ability to maintain records of meetings, track issues and analyze points of view or potential outcomes
• Possesses a Bachelor’s degree in a behavioral science or human development related area, political science or in administrative services, media or marketing

• Basic computer skills including Microsoft products, database management and development of marketing materials preferred
• Basic skills with email marketing, event planning software and social media
• Experience with project management with good interpersonal and verbal skills preferred
• Ability to be proactive and take initiative on assignments
• Knowledge of substance abuse preferred

Additional Information

Benefits

How to Apply

Please email resume to intern@taadas.org

Details

• Date Posted: June 9, 2020
• Type: Full-Time
• Job Function: Administrative
• Service Area: Health (Physical, Mental)
• Start Date: 06/22/2020
• Salary Range: 32,250.00 Annual
• Working Hours: 37.5 hours per week