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Administrative Project Coordinator



Job Responsibilities

General Responsibilities

  • Liaison for the Executive Directors of TAADAS and TSPN for project management, event planning and meeting coordination
  • Staff workgroups and coalitions as assigned; attend community events and educational forums to facilitate the awareness and development of key issues
  • Staffs TAADAS Executive Committee, Membership meeting, and Legislative Committee; schedules additional committee meetings, takes notes, distributes meeting information and tracks work plan issues
  • Staffs and coordinates TSPN staff meetings, Advisory Board meetings as well as related committees and meetings. 
  • Assist in planning and coordinating the TSPN annual conference, send announcements, coordinate material for distribution and coordinate the program.
  • Assist in planning and coordinating TAADAS Day on the Hill with Lobbyist and Legislative Committee; send announcements, coordinate material for distribution, and coordinate advocacy activities and presentations
  • Assist in planning and coordinating the TAADAS Recovery Month dinner and awards.

Event Coordinator

  • Coordinate the distribution of event information to treatment providers, coalition partners, and legislative members and staff at the direction of the Executive Directors
  • Create materials for each assigned event including a sign-in sheet, evaluations, awards, agendas or programs
  • Develop and distribute event flyers, mailings and social media in coordination with the Media Coordinator
  • Maintain event information in TAADAS calendars, updates mailing lists

Purchasing Agent

  • Maintains list of approved supply vendors
  • Coordinates additional supply vendors as needed and directed by an Executive Director
  • Ensures that bids are developed for any purchase of an individual item over $500
  • Works with each program area supervisor to develop a list of supplies needed and places orders to ensure that equipment and supplies are procured in a timely manner; this includes shipments to off-site employees
  • Maintains and stocks office supply cabinet
  • Maintains equipment, computer and depreciation lists

Administrative Responsibilities

  • Prepares task lists from TAADAS meeting minutes and other events for the Executive Directors review and calendars
  • Maintains Executive Directors’ calendars
  • Assists with any other meeting scheduling, agendas and minutes as assigned
  • Retrieves and sorts mail; logs any checks or payments received.
  • Takes and responds to general calls for TAADAS and TSPN.

Other Duties

  • Answers REDLINE calls when urgently needed
  • Other duties as assigned



  • Good writing skills including the ability to maintain records of meetings, track issues and analyze points of view or potential outcomes
  • Possesses a Bachelor’s degree in a behavioral science or human development related area, political science or in administrative services, media or marketing
  • Basic computer skills including Microsoft products, database management and development of marketing materials preferred
  • Basic skills with email marketing, event planning software and social media
  • Experience with project management with good interpersonal and verbal skills preferred
  • Ability to be proactive and take initiative on assignments
  • Knowledge of substance abuse preferred

Additional Information


Health insurance

Dental Insurance

Paid holiday, sick and vacation time

DIsability Insurance

SIMPLE IRA with company match to 3%


How to Apply

Please email resume to


  • Date Posted: June 9, 2020
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Health (Physical, Mental)
  • Start Date: 06/22/2020
  • Salary Range: 32,250.00 Annual
  • Working Hours: 37.5 hours per week