Administrative Coordinator

This position is primarily responsible for managing a variety of general Chapter office activities by performing the following duties.

Core duties and responsibilities include the following. Other duties may be assigned.

Process donations, including bank deposits, data input, reports, donor acknowledgements and tribute gift correspondence.
Analyze and organize office operations and procedures such as information management, filing systems, requisition of supplies and other clerical services.
Assist in maintaining Chapter’s database programs and systems – Convio and DonorPro – including data input, queries and preparing reports as required. Serve as lead for Association-wide database transition to Salesforce and website migration in early 2022.
Process incoming/outgoing mail, monitor postage meter and ship packages as needed.
Monitor and order general office supplies and letterhead.
Assist in coordinating Chapter volunteers and support Chapter development events.
Coordinate with vendors to ensure ongoing operations including telephones, internet, computers and copier.
Provide logistical support to Care Services, Development and Administrative teams.
Provide support to all personnel and assist in response to telephone/email inquiries.
Provide administrative support to the Chapter by answering phones, maintaining calendar, scheduling meetings, and recording minutes of meetings as required or requested.
Manage Chapter’s social media platforms, including Facebook, Twitter, Instagram, LinkedIn and Hootsuite.
Other duties as assigned.

Qualifications:

Proficiency with Donor Pro, Convio Luminate Online and Salesforce preferred.
Proficiency with social media platforms (Facebook, Twitter, Instagram, and Hootsuite) required.
Familiarity with InDesign and Canva preferred.

Ability to work cross-functionally with Chapter staff, Board of Directors, high level volunteers and donors.
Commitment to organization, attention to detail, highly efficient and conscientious about thorough follow-up.
Basic knowledge of donor services, tax receipt and acknowledgment production and process.
Skilled communicator with superior interpersonal, verbal and written skills.
Able to handle important information and maintain a high level of confidentiality.
Ability to work under and comply with continuous and multiple deadlines and evolving priorities. Manage multiple projects simultaneously.
Excellent organizational and writing skills as well as diligent attention to detail.
Must be available to work occasional evenings/weekends to attend special events and support the event staff.
Qualified candidates must have the ability to successfully pass a background check.

Required Education and/or Experience:

Additional Information

Paid time off (vacation, sick, holidays),

Medical, Dental and Vision

This is an office-based position located in Nashville, TN. Some statewide travel will be required as necessary.

Qualified and interested candidates should submit cover letter, resume and salary history to hr@alstn.org