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The ALS Association Tennessee Chapt

Administrative Coordinator

The ALS Association Tennessee Chapt


Job Summary

This position is primarily responsible for managing a variety of general Chapter office activities by performing the following duties.

Job Responsibilities

Core duties and responsibilities include the following. Other duties may be assigned.

  • Process donations, including bank deposits, data input, reports, donor acknowledgements and tribute gift correspondence.
  • Analyze and organize office operations and procedures such as information management, filing systems, requisition of supplies and other clerical services.
  • Assist in maintaining Chapter’s database programs and systems – Convio and DonorPro – including data input, queries and preparing reports as required. Serve as lead for Association-wide database transition to Salesforce and website migration in early 2022.
  • Process incoming/outgoing mail, monitor postage meter and ship packages as needed.
  • Monitor and order general office supplies and letterhead.
  • Assist in coordinating Chapter volunteers and support Chapter development events.
  • Coordinate with vendors to ensure ongoing operations including telephones, internet, computers and copier. 
  • Provide logistical support to Care Services, Development and Administrative teams. 
  • Provide support to all personnel and assist in response to telephone/email inquiries. 
  • Provide administrative support to the Chapter by answering phones, maintaining calendar, scheduling meetings, and recording minutes of meetings as required or requested.
  • Manage Chapter’s social media platforms, including Facebook, Twitter, Instagram, LinkedIn and Hootsuite.
  • Other duties as assigned.



  • Proficiency with Donor Pro, Convio Luminate Online and Salesforce preferred. 
  • Proficiency with social media platforms (Facebook, Twitter, Instagram, and Hootsuite) required.
  • Familiarity with InDesign and Canva preferred. 
  • Ability to work cross-functionally with Chapter staff, Board of Directors, high level volunteers and donors.
  • Commitment to organization, attention to detail, highly efficient and conscientious about thorough follow-up.
  • Basic knowledge of donor services, tax receipt and acknowledgment production and process.
  • Skilled communicator with superior interpersonal, verbal and written skills.
  • Able to handle important information and maintain a high level of confidentiality.
  • Ability to work under and comply with continuous and multiple deadlines and evolving priorities. Manage multiple projects simultaneously.
  • Excellent organizational and writing skills as well as diligent attention to detail.
  • Must be available to work occasional evenings/weekends to attend special events and support the event staff.
  • Qualified candidates must have the ability to successfully pass a background check.


Required Education and/or Experience:                                   

  • Bachelor’s degree from four-year college or university. 
  • Experience working in a nonprofit environment preferred.
  • Proficiency in Microsoft Office software.





Additional Information


Paid time off (vacation, sick, holidays),

Medical, Dental and Vision

How to Apply

This is an office-based position located in Nashville, TN. Some statewide travel will be required as necessary.

Qualified and interested candidates should submit cover letter, resume and salary history to


  • Date Posted: August 20, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Social / Human Services
  • Salary Range: $30,000-35,000
  • Working Hours: M-F, 8:00am - 4:30pm