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Goodwill Industries of Middle Tennessee

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Administrative Assistant

Goodwill Industries of Middle Tennessee

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Job Summary

Goodwill Industries of Middle Tennessee’s mission is to change lives through education, training, and employment.

Job Summary:

The Administrative Assistant provides administrative and technical support to the President & CEO and members of the Leadership Team.

Job Responsibilities

Job Description

Essential Functions

  • Maintain strict confidentiality , and discretion of sensitive information and documentation.
  • Create and modify documents (reports, letters, spreadsheets, presentations, etc.) to help leadership understand the current state of the business and allow them to make decisions.
  • Prepare visual and written materials for meetings, speeches, and presentations to help the leader tell a story and properly convey their message to the audience.
  • Assist Human Resources, Accounting and Finance with various administrative tasks (i.e. ordering supplies, processing financial request, filing, etc.)
  • Other duties as assigned by management.

Responsibilities to the Board of Directors:

  • Interact with the organization’s Board of Directors as directed by the President & CEO, prepare agendas, meeting space and schedule Board and Committee meetings.
  • Attend board meetings, committee meetings, or other meetings as requested in order to record minutes and then compile, transcribe, and distribute minutes of meetings.
  • Update and maintain Board of Directors information.

Responsibilities to the Leadership Team:

  • Manage and prepare communication (calls, emails, letters, etc.) for all members of the Leadership Team.
  • Electronically maintain, and manage leadership team’s calendar, meeting notifications, agendas and other meeting materials.
  • Coordinate communication with Senior Leadership and with the President & CEO.
  • Prepare and submit check requests, prepare expense reports, mileage reimbursement, and coordinate travel arrangements.

Qualifications

Minimum Qualifications

Required Skills

Education

  • Associate’s Degree in business or equivalent required: Bachelor’s degree from a four year college or university preferred.

Experience

  • Minimum 3-5 years’ current experience as an Administrative Assistant.
  • Must be skilled in the creation and editing of documents using Microsoft Office products.
  • Knowledge of principles and practices of basic office management and organization.
  • Ability to work well either alone or as part of a team.

Knowledge and Skills

  • Ability to maintain confidentiality in all aspects of donor, client, staff and organization information.
  • Ability to demonstrate behavior consistent with Goodwill Industries of Middle Tennessee’s Core Values.
  • Computer literacy and skill in internet-based research and resource identification, ability to operate standard office equipment, including but not limited to, computers, telephone systems, scanners and copiers.
  • Ability to communicate effectively with strong verbal, writing, analytical and problem-solving skills.
  • Knowledge of principles and practices of organization, planning, records management and general administration.
  • Ability to follow oral and written instructions.
  • Excellent organizational and multi-tasking skills.
  • Ability to work efficiently, thoroughly, independently, and timely.

Additional Information

Benefits

Full-Time Benefits: Health and Prescription Insurance, 403(b) Retirement Plan, Paid Vacation, Holiday, & Sick Leave, Paid Bereavement Leave, Employee Assistance Program, Direct Deposit, Credit Union Membership

How to Apply

Please apply on our website:

 

https://goodwillmiddletn.wd5.myworkdayjobs.com/en-US/goodwill/job/Nashville-TN/Administrative-Assistant_12795

Details

  • Date Posted: September 3, 2020
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Social / Human Services
  • Start Date: 10/01/2020
  • Salary Range: $15-$17/hr
  • Working Hours: 7:30 am to 4:00 pm