Administrative Assistant

Rock The Street, Wall Street

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Job Summary

Do you have the career opportunities as a(an) Executive Administrative Assistant that you want with your current employer? We have an exciting opportunity for you to join a fast growing nonprofit, Rock The Street, Wall Street, (RTSWS). RTSWS is a financial and investment literacy program designed to bring both gender and racial equity to the financial markets and spark the interest of high school girls into careers of finance. The Administrative Assistant role is critical in supporting our mission through enabling our CEO, Donor Development and Programming Departments to focus on evolving our major strategies and engaging with corporate donors, foundations, volunteers, schools and students.

Location: Nashville, TN/Cool Springs, TN (Hybrid)

Effort: 30 – 40 hours 

Reports to: RTSWS Executive Team

Compensation: $20/hr; $28,800 – $38,400 annually

Job Responsibilities

General Expectations

• Engage in activities with good judgment, professionalism, urgency, and attention to detail
• Consistently nurture and represent our organization, mission/vision, programs, and activities with a strong, positive image both internally and externally
• Diligently, attentively, flexibly, respectfully, and ethically undertake and deliver responsibilities to the very best of your ability based on experience, current skills, and targeted skills
• Demonstrate a solid understanding of our priorities, exceptional organization, solid interpersonal skills, and clear written/verbal communications
• Collaborate with leadership, peers, volunteers, and donors; maintain open, transparent, and direct communications and reporting
• Maintain privacy and discretion across our team, donors, volunteers, and students
• Be flexible and open to fulfill additional/modified responsibilities to support our entrepreneurial environment
• Provide timely feedback to department  heads

Essential Duties and Responsibilities

• Provide general administrative support to the Executive Team and their departments 
• Receive and respond to email correspondence following established procedures and professional etiquette
• Understand priorities and accordingly schedule, maintain, and coordinate calendar of appointments, meetings, and related arrangements; Travel planning is included in this. Anticipate needs
• Promptly and clearly respond to urgent requests
• Independently manage and coordinate multiple assigned projects, activities, dates, resources, and dependencies according to priorities and deadlines; set/reset expectations as appropriate
• Creatively harness technology to streamline activities and effectively deliver responsibilities. Must be proficient in Google Drive applications. 
• Draft effective communications for internal and external purposes. 
• Serve as a liaison internally and externally regarding administrative issues; manage relationships with an understanding of audiences and cultivate and maintain solid relationships
•  Fulfill various assignments across functions in the organization, doing “whatever it takes” to bring in our first 
• Format reports for various RTSWS departments using Salesforce and Google Suite products 
• Schedule calls & following up on calls for various internal departments, as needed.
• New employee coordination 
• Planning and preparation for internal events such as birthday celebrations, Team happy hours, etc.
• Ordering office supplies
• All other tasks as assigned

Qualifications

Requirements

• Must have a strong background in Google applications – Drive, Docs, Sheets, etc.
• Previous experience with Salesforce a plus
• Adaptable to learning new software 
• Previous scheduling experience required, including travel arrangements
• Strong written and verbal communication skills as this person will be working with all facets of the organization
• Can pivot quickly on projects

Additional Information

Benefits

How to Apply

Please send resume & cover letter to info@rockthestreetwallstreet.com with the following subject line: Administrative Assistant

 

Details

• Date Posted: November 15, 2022
• Type: Full-Time
• Job Function: Administrative
• Service Area: Education
• Start Date: 12/01/2022
• Salary Range: $20 per hour
• Working Hours: 30-40 hours per week