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Administrative Assistant



Job Summary

Consistent with the mission of Rocketown, the Administrative Assistant will provide administrative support to the Sr. Director of Development.  Duties include processing gifts, implementing the Donor Appreciation Plan, oversee grant calendar and reports, assisting with donor appeals, managing fundraising events, and recruiting and supervising volunteer and interns.


Job Responsibilities


  • Process all gifts and volunteer hours into Little Green Light, and maintain the database to ensure accuracy.
  • Coordinate invoices and manage collections.
  • Works with Finance to reconcile donations each month.
  • Manage and execute the donor acknowledgement plan.
  • Manages grant calander, tracking grant proposals, awards and reports. Assist with submitting required reports. Research new grant opportunities.
  • Coordinates Big Payback, Giving Tuesday and direct mail appeals.
  • Recruits and supervises volunteer interns to assist in the Development department.
  • Communicate both written and orally as needed.


  • Coordinates Development Department events.Communicate with sponsors on their sponsorship (i.e. payments, logos, etc.)
  • Coordinate sponsor benefits (promises made to sponsors).
  • Organize and coordinate event committees.
  • Oversee and manage soliciting, securing, bundling and shipping silent auction items, and cataloging items into software.
  • Manage donor/guest/board emails and any other communication relating to fundraising events.
  • Manage RSVP’s and create guest/table/team/driver lists.
  • Be the point person during event registration and auction check-out.

Other duties as assigned


Core Competencies:

  • Support the mission and values of Rocketown
  • Love for youth ministry and outreach
  • Great relational skills
  • Ability to serve with integrity, humility & trust


  • High energy, positive attitude, flexible, committed to the team and teamwork, attention to detail, self-motivation, and a high degree of initiative.
  • Strong verbal communication skills and demonstrated ability to write clearly and persuasively.
  • Strong partnership-building and event planning skills.
  • Computer literate.
  • Ability to make decisions in a changing environment.

Physical Requirements:

  • Ability to lift 10 to 25lbs
  • Work schedule may vary based on organizational needs
  • Schedule may include but not limited to some late nights and weekends based on Organizational needs.

Additional Information


  • Health Benefits
  • Retirement Benefits

How to Apply

Please submit (by email) a cover letterresume and 3 references by May 10

Email Subject Line: Please type “Admin Asst” along with your first and last name.


  • Date Posted: April 5, 2022
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Start Date: 05/16/2022
  • Salary Range: $18 to $20 per hour
  • Working Hours: 8:30am - 5:00pm