Accounting Specialist

Park Center

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Job Summary

The Accounting Specialist is responsible for a variety of general accounting activities including transaction postings, reconciliations, documentation review, and reporting. This position supports key department functions which include ensuring the accurate processing of payments for approved invoices and contract payments, the recording, updating and reconciling financial information, and providing instructions and/or accounting support  to other personnel in accordance with established practices.

Job Responsibilities

ESSENTIAL FUNCTIONS

 

1. Accounts Payable
   • Oversees the Accounts Payable functions performed by the Accounting Assistant. Ensures accuracy of invoice coding, data entry, and timely payment remittance.
   • Reconciles all credit card accounts to monthly bills and assists with missing documentation

• • Assists with expense allocation calculations and reviews postings for accuracy.
  • Establishes and maintains personal contacts with internal and external customers.
  • Creates, verifies and distributes 1099 by January 31st of each year.
  • Conducts quarterly audits of all petty cash funds, gift cards and bus passes.

1. • Processes credit applications for agency
   • Oversees creation and maintenance of complete and accurate files for all vendors and transactions
2. Accounts Receivable
   • Reviews remote deposit transactions performed by Accounting Assistant and enters deposit transactions into financial records.
   • Remits manual deposits to the bank as required
   • Prepares monthly rental invoices for all tenants living in agency housing, posts payments to records as rents are collected, and processes move ins/move outs/transfers as needed within the accounting records
   • Prepares monthly reporting to reconcile rental charges and payments with member service database and program staff records
   • Maintains billing spreadsheet for vocational rehab services and reconciles with payments received
   • Oversees creation and maintenance of complete and accurate files for all deposit and bank transaction files
3. General Ledger
   • Reviews banking transactions and prepares journal entries to record weekly activity
   • Reviews credit card transactions and prepares journal entries to record weekly activity
   • Reconciles Accounts Payable and selected Accounts Receivable accounts monthly
   • Reconciles agency Due to/Due from accounts
4. Special Projects
   • Assists with preparing documents for all agency audits
   • Completes special projects and research requested in a timely manner
5.  Values cultural competence and diversity
   • Collaborates with staff, members, and the community to gain the perspectives of others having diverse opinions, abilities, values, beliefs, perspectives, and ethnic or cultural backgrounds.
   • Takes deliberate steps to increase own cultural competency by attending trainings, events, discussions, workshops, etc.

Other duties

• • Ability to be an effective team member and display initiative
  • Demonstrate the flexibility required to work with a diverse group of individuals in a variety of circumstances and with a variety of data.
  • Problem solving skills are required to identify issues and create action plans
  • Ability to meet deadlines, prioritize and multi-task in a fast paced environment.
  • Ability to operate a variety of office machines, including a computer terminal, printer and postage machine and maintain ongoing knowledge of appropriate computerized systems.
  • Ability to handle confidential information in a discreet, professional and ethical manner.

 

WORKING CONDITIONS

• Worker may be in a single or shared office environment in a building with a lot of program activity daily.
• Worker may be exposed to an interruption rich environment as tasks are done daily throughout the building.
• Worker is subject to an open door policy.

 

PHYSICAL DEMANDS

• Sedentary work involves sitting for prolonged periods of time
• Ability to work in a fast paced position with many deadlines and competing demands.
• Employee is occasionally required to sit for long periods; use hands to fingers, handle, or feel objects, tools or controls; reach with hands and arms; talk and hear.  The employee must occasionally lift or move up to 10 pounds.  Visual ability to detect errors.

 

DIRECT REPORTS

None

 

Qualifications

QUALIFICATIONS

• High school diploma or equivalent required. Bachelors level degree or classes completed in accounting, business, or related field or commiserate work experience preferred.
• 2 or more years of related experience in a business finance office setting
• Experience with governmental/non-profit accounting principles and procedures
• Proficient in MS Outlook, Excel and Word
• Experience in Quickbooks or Blackbaud products preferred
• Strong organizational, analytical, and time management skills.
• Keen eye for detail and commitment to accuracy of work
• Ability to communicate clearly and effectively in both written and verbal communications. Able to use correct English grammar, punctuation, spelling, and vocabulary
• Must be well organized and a self- starter.  Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.

 

Additional Information

Benefits

How to Apply

If interested, please send your resume to resume@parkcenternashville.org and go to our website to complete the employee application at www.parkcenternashville.org (scroll to the bottom and select Careers.

Details

• Date Posted: April 21, 2021
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Social / Human Services
• Start Date: 05/03/2021
• Salary Range: $19.45 - $22/hour
• Working Hours: Mon - Fri, 8a - 4p