Administrative Project Coordinator
TAADAS
Job Responsibilities
General Responsibilities
- Liaison for the Executive Directors of TAADAS and TSPN for project management, event planning and meeting coordination
- Staff workgroups and coalitions as assigned; attend community events and educational forums to facilitate the awareness and development of key issues
- Staffs TAADAS Executive Committee, Membership meeting, and Legislative Committee; schedules additional committee meetings, takes notes, distributes meeting information and tracks work plan issues
- Staffs and coordinates TSPN staff meetings, Advisory Board meetings as well as related committees and meetings.
- Assist in planning and coordinating the TSPN annual conference, send announcements, coordinate material for distribution and coordinate the program.
- Assist in planning and coordinating TAADAS Day on the Hill with Lobbyist and Legislative Committee; send announcements, coordinate material for distribution, and coordinate advocacy activities and presentations
- Assist in planning and coordinating the TAADAS Recovery Month dinner and awards.
Event Coordinator
- Coordinate the distribution of event information to treatment providers, coalition partners, and legislative members and staff at the direction of the Executive Directors
- Create materials for each assigned event including a sign-in sheet, evaluations, awards, agendas or programs
- Develop and distribute event flyers, mailings and social media in coordination with the Media Coordinator
- Maintain event information in TAADAS calendars, updates mailing lists
Purchasing Agent
- Maintains list of approved supply vendors
- Coordinates additional supply vendors as needed and directed by an Executive Director
- Ensures that bids are developed for any purchase of an individual item over $500
- Works with each program area supervisor to develop a list of supplies needed and places orders to ensure that equipment and supplies are procured in a timely manner; this includes shipments to off-site employees
- Maintains and stocks office supply cabinet
- Maintains equipment, computer and depreciation lists
Administrative Responsibilities
- Prepares task lists from TAADAS meeting minutes and other events for the Executive Directors review and calendars
- Maintains Executive Directors’ calendars
- Assists with any other meeting scheduling, agendas and minutes as assigned
- Retrieves and sorts mail; logs any checks or payments received.
- Takes and responds to general calls for TAADAS and TSPN.
Other Duties
- Answers REDLINE calls when urgently needed
- Other duties as assigned
Qualifications
Education:
- Good writing skills including the ability to maintain records of meetings, track issues and analyze points of view or potential outcomes
- Possesses a Bachelor’s degree in a behavioral science or human development related area, political science or in administrative services, media or marketing
- Basic computer skills including Microsoft products, database management and development of marketing materials preferred
- Basic skills with email marketing, event planning software and social media
- Experience with project management with good interpersonal and verbal skills preferred
- Ability to be proactive and take initiative on assignments
- Knowledge of substance abuse preferred
Additional Information
Benefits
Health insurance
Dental Insurance
Paid holiday, sick and vacation time
DIsability Insurance
SIMPLE IRA with company match to 3%
How to Apply
Please email resume to intern@taadas.org
Details
- Date Posted: June 9, 2020
- Type: Full-Time
- Job Function: Administrative
- Service Area: Health (Physical, Mental)
- Start Date: 06/22/2020
- Salary Range: 32,250.00 Annual
- Working Hours: 37.5 hours per week