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Andrew Jackson Foundation

Executive Assistant

Andrew Jackson Foundation


Job Summary

Enhances executive’s effectiveness by acting as an extension of the executive and executive team, providing administrative and board liaison support, and serving as a project assistant.  Develops reports and presentations and represents the executive to others.

Job Responsibilities


1.  Executive Support

  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive’s appointment schedule by planning and scheduling meetings, creating meeting agendas, scheduling conferences, teleconferences, organizing files and records.
  • Makes travel arrangements for CEO, Board, and other staff as needed.
  • Represents the executive by attending meetings in the executive’s absence, speaking for the executive.
  • Maintains customer confidence and protects operations by keeping information confidential.


2.  Board Support

  • Maintains a permanent record of Board and Executive Committee meeting minutes, meeting attendance, and related reports and documents.
  • Makes and coordinates arrangements for Board, Executive Committee, and Board committee meetings, lunches, dinners, and related activities.
  • Prepares, updates, and distributes Board manuals and calendars; assists the CEO with preparation for Board, Executive Committee, and other committee meetings and special projects as assigned.


3.  Senior Management Support

  • Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
  • Maintains office supplies for Executive Office and Foundation stationary supplies; checks stock to determine inventory level; anticipating future needs for supplies, placing, and expediting orders for supplies; verifying receipt of supplies.
  • Assists with proper operation of office equipment; troubleshooting malfunctions; calling for repairs; verifies equipment inventories and supplies; and ensures supplies are ordered in a timely manner.
  • Contributes to team effort by accomplishing assigned tasks and serving on committees as needed.
  • Completes projects by coordinating assigned work with others on staff, following up on results.
  • Prepares reports by collecting and analyzing information.


4.  Communication and Strategic Initiatives

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Prepares purchase orders and monitors budgets for the Executive office and produces accurate and timely financial reports in collaboration with the Finance and Administration Department.
  • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
  • Secures information by ensuring information is backed up for security.




  • BA/BS preferred
  • Two to five years office management experience
  • Possess excellent interpersonal and organizational skills
  • Excellent computer skills including proficiency in Microsoft Word, Excel, and Power Point
  • Excellent communication skills, both oral and written; good spelling and proofreading skills
  • General knowledge of office equipment
  • Strong attention to detail
  • Resourceful, self-reliant, and diplomatic.

Additional Information


Medical/Dental/Vision Insurance

Life Insurance

Disability Insurance

Retirement plan with match

Paid Time Off

How to Apply

Email Cover letter and resume to Jobs@TheHermitage.com


  • Date Posted: May 6, 2022
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Start Date: 07/01/2022
  • Working Hours: 40 hours/week; M-F 8:00am to 5:00pm