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The Community Foundation of Middle Tennessee

Substitute Enrollment Specialist

The Community Foundation of Middle Tennessee


Job Summary

The Community Foundation of Middle Tennessee has created a text-based, web-based Substitute Service to connect trained, vetted, experienced substitutes with the directors in need. Personnel documents are shared through a central secured portal. Substitutes participate in group and individual training to prepare for substitute assignments. Assignments can be made in advance or the day of need. Placements are purchased as a package and used as needed. The Substitute Service helps child care centers to maintain consistency of quality care while allowing staff time away for personal and professional needs.

The Substitute Enrollment Specialist works with ChildcareTennessee and child care program staff to implement and maintain a substitute enrollment process to ensure full staffing of child care program. Builds strong relationships with local agencies, schools, cities, businesses and nonprofits to minimize staff vacancies and maximize substitute placements; assists potential substitutes with completion of appropriate forms and on boarding in the text message system; works with child care providers in maintaining job postings and full use of the substitute platform. 

Job Responsibilities

  • Facilitate enrollment and oversight of substitutes in accordance with center DHS guidelines and policies.
  • Maintain confidentiality of substitute records.
  • Build and maintain relationships with local resources to maximize substitute staffing.
  • Maintain contact with local child care agencies.
  • Coordinate marketing and community outreach efforts.
  • Manage reporting as required by ChildcareTennessee Manager.


  • Experience working with local child care agencies; working knowledge of qualifications for state DHS child care regulations.
  • Excellent organizational, interpersonal, and technology skills.
  • Ability to operate with minimal supervision, with initiative and discretion.
  • Must clear full background check. 
  • Minimum of Degree in early childhood education, social services, business or human resources or related field.

Additional Information


Company Paid Insurance: Health, Disability, Eye and Dental

How to Apply

Resumes to Gina Tek,


  • Date Posted: March 23, 2022
  • Type: Full-Time
  • Job Function: Programs and Service Delivery
  • Service Area: Children / Youth
  • Salary Range: $42,000 - $45,000
  • Working Hours: 37.5 hours/wk; M-F 8:30am-4:30am