Meet our 2022 Salute to Excellence Finalists!

Nashville Film Festival

Special Events Coordinator

Nashville Film Festival


Job Summary

Special Events Coordinator 

The Special Events Coordinator is responsible for the overall organization and implementation of festival events including opening and closing parties. This position focuses on event planning, vendor management, event sponsor correspondence, and attendee experience.

Work Period:  Periodic/Part Time: June 15 – Sept. 27;  Full Time – Sept. 28 – October 5, 2022.

Job Responsibilities

Job role, tasks and responsibilities:

  • Responsible for planning and execution of official festival events including opening and closing parties.
  • Managing guest lists and invitations/RSVPs to all off-site events, preparing and disseminating the schedule of events and managing information through the Festival’s database, as well as other event preparation requirements.
  • Distribute invitations, track RSVPs, manage guest lists.
  • Oversee event set-up and strike of all festival special events
  • Communicate with various event sponsors leading up to Festival events, serve as contact at events
  • Assist with sponsor acknowledgement and thank you correspondence.
  • Work with product suppliers to schedule and coordinate deliveries, and sponsor arrival
  • Miscellaneous general administrative duties as required from time to time.
  • Manage event budgets.
  • Attend meetings leading up to the festival to participate in preparation for the event as required.
  • Provide a wrap report for 2022 Festival covering all areas of responsibility.
  • Respond to correspondence, emails, phone calls or requests in person and liaise with staff, festival guests, vendors, and other parties as required.


Key skills and qualifications:

● Ability to work a flexible schedule including evenings and weekends

● One to two years event management experience

● Possess a valid driver’s license and clean driving record

● At least 21 years of age at the date of hire

● Ability to work in high stress situations

Additional Information


Compensation commensurate with experience.

How to Apply

Please go to to read full job descriptions and to click the button to get to the application form and apply.


  • Date Posted: June 7, 2022
  • Type: Contract / Temp
  • Job Function: Communications / Marketing / PR
  • Service Area: Arts / Culture
  • Start Date: 06/20/2022