Congratulations to the 2021 Salute to Excellence finalists!

Frist Art Museum

Publications Coordinator

Frist Art Museum


Job Summary

This position requires a dedicated team member who understands publishing and can facilitate its associated workflows, is a skilled proofreader, and has working knowledge of securing image rights and associated digital asset management. The Publications Coordinator is responsible for routing and proofreading printed and digital materials produced by all departments at the Frist Art Museum. The ideal candidate will be highly organized, accustomed to working in a complex office environment, with excellent time-management skills to juggle projects with long- and short-term deadlines. This position also serves as the rights, permissions, and licensing coordinator for the Frist Art Museum, and will support the Managing Editor with all policies, procedures, and activities related to intellectual property and use of rights-managed images and other media at the museum. Preference will be given to applicants fluent in Spanish and capable of proofreading documents in the language.

Job Responsibilities

Under direction of the Managing Editor and in collaboration with staff from all departments, the Publications Coordinator will facilitate:

  • Routing and proofreading: After receiving submissions and Managing Editor sets schedule and deadlines, set up project deadlines within our project management software; route projects to key stakeholders, proofread later proofs to ensure all changes are implemented, track progress and approvals, follow up with content providers about project status.
  • Digital asset management: process incoming digital assets, including file labeling, file sharing, and following archiving protocols.
  • Rights and reproductions coordination: conduct initial research to determine copyright owners and licensors; correspond with rights holders to request assets, secure permissions, negotiate and pay fees, and provide documentation of image use; and maintain a summary of activities related to internal and external copyright and permissions.
  • Administrative tasks: electronically file and archive publications projects, mail catalogues and other components to rights holders as requested.
  • Work with volunteers and interns, as needed.
  • Attend planning meetings.
  • Perform other duties, as assigned.


Minimum Qualifications:

  • Strong work ethic and excellent communication skills.
  • Ability to work with and relate to people with different backgrounds.
  • Knowledge of editing and proofreading methods, including electronic editing.
  • Working knowledge of US copyright law and/or image licensing protocols is beneficial.
  • Skilled with computer applications, particularly Microsoft Office Suite and Adobe Creative Cloud; aptitude for learning new applications quickly.
  • Exceptional time management, including the ability to juggle multiple short- and long-term projects in a deadline-driven environment.
  • Attention to detail.
  • Discretion.

Beneficial Experience:

  • Familiarity with the Chicago Manual of Style (17th ed.) and the AP Stylebook.
  • Fluency in Spanish, with an ability to proofread Spanish translations.
  • Working knowledge of Basecamp or similar project management software.

Education: B.A. in English, journalism, or related field.

Additional Information


Medical, dental, vision, life and disability, long-term care, 401(k) with match, PTO, paid holidays.

How to Apply

In compliance with the Americans with Disabilities Act, the Frist Art Museum will provide reasonable accommodations to qualified individuals with disabilities.

Interested candidates should send a cover letter, resume, references, and salary expectations to:

Frist Art Museum

919 Broadway

Nashville, Tennessee 37203-3822

Email: or Fax: (615) 744-3339

Attention: Sheri Horn, Human Resources Director

The Frist Art Museum is an Equal Opportunity Employer.

Women, minorities, and individuals with disabilities are encouraged to apply.


  • Date Posted: July 21, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Working Hours: 40, M-F some evenings & weekends