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Tennessee Primary Care Association

Project Manager (Health Care Access Program)

Tennessee Primary Care Association

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Job Summary

Job Summary:

The Tennessee Primary Care Association (TPCA) is a dynamic, team-oriented non-profit that provides training and support to community health centers in Tennessee. Community health centers are non-profit healthcare entities that provide a variety of services including medical care, behavioral health services, dental care, and pharmacy services to underserved populations and areas. The Project Manager contributes to this work by managing the Health Care Access program (HCAP) activities through which TPCA provides training, technical assistance, and support to community health centers to increase health care access to uninsured and underinsured Tennesseans. 

Job Responsibilities

Responsibilities

The primary responsibilities of the Project Manager are to plan and execute projects that further the goals and objectives of the Health Care Access Program, coordinate HCAP projects with other TPCA activities and prepare reports.

Essential Duties: 

Duty 1: Conceptualize and Manage Projects

  1. Work with HCAP Director and other TPCA staff to conceptualize projects that contribute to health center success. Determine project components, budgets, timelines and manage project execution.
  2. Actively monitors the progress of program activities.
  3. Communicate with team members and TPCA staff to create understanding of project plan and drive completion.
  4. Work with HCAP Director and other TPCA staff to implement and track completion and success of program activities. Work with Workforce Strategies and Evaluations Manager and Training and Strategic Initiatives Director to evaluate health center engagement and participation in projects, as well as the effectiveness of activities in accomplishing program goals. The Project Manager recommends changes to improve effectiveness as needed.
  5. Actively track current and forecasted health center priorities, Health Services and Resources Agency (HRSA) goals, and Tennessee health center needs.
  6. Establish and maintain strong relationships with external consultants and trainers; serve as liaison between health centers and consultants when necessary.
  7. Ensure that HCAP has written procedures and processes related to workflow and grants management to support program work and grant activities.
  8. Manage contracts with vendors by assigning tasks and communicating expected deliverables.
  9. Work with Program Coordinator to accurately document and standardize data for program reports.

 Duty 2: Develop and Coordinate Health Center Trainings

  1. Collaborate with other TPCA program staff to plan content and identify speakers for TPCA trainings, workgroups, and other events focused on community health center learning.
  2. Host assigned meetings and trainings – greets and introduces speakers, be available to assist speaker(s) and guests, and/or helps to moderate sessions/panels.
  3. Works with TPCA staff to facilitate the follow-up and evaluation (3 to 6 month) of meetings and educational events hosted by TPCA.

Duty 3: Establish and Maintain Relationships Critical to Health Center Support and Monitor the Health Care Landscape for Changes that Affect Health Centers  

  1. Develop and maintain relationships with the relevant HRSA-funded National Cooperative Agreement organizations.
  2. Participate in national meetings and conferences, and on advisory groups to network and keep abreast of the environmental changes and issues that affect the various components of health center operations.
  3. Keep Policy Director abreast of new trends and initiatives, new directives from HRSA, CMS, the State of Tennessee and other regulatory bodies that could affect the operations and stability of health centers.

Duty 4: Participate in Budget Monitoring, Reporting, and Grant Development

  1. Ensure that monthly reports are completed and submitted to Program Director.
  2. Monitor budget expenditures and discuss monthly with Program Director.
  3. Assist the Program Director in the development of funder reports.
  4. Develop reports for the TPCA Board, staff and for other requested uses.

Duty 5: Support TPCA Team Work by Supporting TPCA Policies, Procedures, and Participating in Staff Activities

  1. Maintain knowledge of TPCA policies and procedures.
  2. Participate in TPCA staff huddles, functional teams, staff meetings and pertinent conferences and meetings.
  3. Complete TPCA-related forms and activities such as timesheets/activity reporting, leave requests, and travel forms, including travel authorizations, expense reports and documentation within the timeframes set in TPCA procedures.
  4. Provide staff support at Association sponsored events, such as the Annual Conference and President’s Dinner.
  5. Perform other tasks and duties as identified by the immediate supervisor.

 

Qualifications

Minimum Qualifications:

  • Bachelor’s degree in administration, management, or related field.  Master’s preferred.
  • 3-5 years of project management and/or related experience.  (Project Management Professional {PMP} or related certification preferred)

Knowledge, Skills and Abilities:

  • Ability to work with minimal supervision and maximum accountability, organize multiple tasks and meet deadlines.
  • Ability to manage several projects concurrently and adapt to changes in project requirements and/or the work environment.
  • Familiarity with project management software tools, methodologies, and best practices.
  • Ability to work collaboratively within a team.
  • Ability to communicate and work effectively with other staff, members, community-based organizations, health center staff and consultant groups.
  • General awareness of the needs of medically underserved populations shows interest in learning about community-based primary health care systems.
  • Familiarity with hosting webinars and the use of educational web-based technology.
  • Excellent computer skills, particularly with software in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
  • Must have excellent written and verbal communication skills.
  • Professional demeanor.
  • Fluency in written and spoken English.

Work Environment (includes physical requirements):

  • Office environment.
  • Prolonged sitting, use of computer, monitor, and keyboard; occasionally lifting of lightweight boxes.
  • Travel to health centers, local travel, and some national travel.

Additional Information

Benefits

TPCA offers a comprehensive benefits package that includes paid vacation, sick leave, and holidays, paid medical, dental and life insurance, paid long-term disability insurance, and participation in a 403(b) retirement plan.  In addition, TPCA offers elective participation in employee-paid benefits including Flexible Spending Account, Dependent Care Savings Account, vision insurance, and AFLAC insurance options.

How to Apply

Contact Information and Procedure:

Interested candidates should apply by submitting their application in TPCA’s online application system by September 16, 2021  Apply here.

The position will remain open until filled by an excellent candidate. No email applications or applications in any other system will be accepted; no telephone inquiries, please.

Tennessee Primary Care Association

710 Spence Lane

Nashville, TN 37217

http://www.tnpca.org

It is the policy of TPCA that all applicants are entitled to equal employment opportunity regardless of race, national origin, religion, age, sex (including pregnancy or related medical conditions), gender identity or expression, sexual orientation, disability, genetic condition, marital status, or veteran status (past, present, or future service in the Uniformed Services of the United States), or other protected characteristics or identity as required by local, state, and federal law.

This position will be supported in part by grant funding from the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS). 

               

 

Details

  • Date Posted: September 2, 2021
  • Type: Full-Time
  • Job Function: Programs and Service Delivery
  • Service Area: Health (Physical, Mental)
  • Salary Range: 52,800 - 66,000 Annually
  • Working Hours: 40 hrs/wk