Program Manager

Exile International

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Job Summary

The Program Manager provides strategic support to Exiles US and African partners. This individual is passionate about people and brings creative problem solving and ideas to help implement the short and long-term vision of Exile’s programs. The Program Manager works closely with our US and African leadership teams to ensure each area of Exile’s programs is operating at the highest level and meeting their intended goals of providing healing and restoration to war-affected children. 

Job Responsibilities

Program Management and Strategic Planning

• Co-lead the collaborative processes of Exile’s programs, implementing the short and long-term strategic vision, and tactical plans to accomplishing Exile’s mission — restoring and empowering children of war to become leaders for peace
• Develop and maintain strong partnerships with relevant domestic and international organizations and stakeholders, providing strategic support and leadership
• Provide leadership and administrative oversight to ensure programs are effectively achieving their intended impact
• Regularly coordinate and communicate with DRC and Uganda leadership teams and country liaisons — overseeing progress and tracking/reporting measurable strategic objectives. Including but not limited to;
  • Plan and co-lead monthly zoom calls with African leadership teams
  • Reviewing weekly and monthly reports from African partners
  • Monthly calls with Country Liaison(s)
  • Weekly meetings with Co-CEO and Managing Director
• Collaborate with domestic and international partners in planning and implementing of strategic goals to further the success of Exile’s mission
• Assist CEO and Sr. Project Accountant in yearly and monthly budget planning/approval and monitor programming budgets as needed
• Assist Sr. Project Accountant and International team members in monitoring and updating program budgets as needed
• Assist International partners and Exile Finance team in planning, oversight, and follow up of yearly program audits
• Travel with Exile to Africa 2 – 4 times per year to:
  • Provide administrative oversight and ensure programs are achieving their intended impact 
  • Provide and implement strategic goals to further the success of Exile’s mission
  • Provide training as needed
  • Any other job-related request of Board and Executive Team

Child Sponsorship Program

• Oversee monthly child sponsorship updates by communicating with Exile’s African Program Directors and key stakeholders
• Plan and facilitate quarterly child sponsorship meetings with Managing Director & Finance team
• Ensure completion and submission of monthly child sponsorship totals;
• Work alongside Exile’s finance team to determine funds needed as children return to school from breaks
• Acquire fee demand notes, personal/school requirements, non-negotiable requirements, etc. from Exile’s African partners to ensure proper funding is verified, approved, and sent
• Organize and implement all necessary items/volunteers for Spring and Fall Semi-Annual Child Sponsorship Mailings, including, but not limited to completing all first drafts of letters, initiating conversations with African partners to ensure child letters are drafted and updated photos are sent, etc
• Co-lead of planning and implementation of all child sponsorship Sundays

Program Management

• Develop and maintain strong partnerships with relevant domestic and international organizations and stakeholders
• Provide leadership and administrative oversight to ensure programs are effectively achieving their intended impact
• Collaborate with domestic and international partners in planning and implementing of strategic goals to further the success of Exile’s mission
• Participate in the planning and development of annual program goals and objectives in conjunction with the strategic plan 
• Collaborate with international partners to ensure timely tracking and reporting of key program overviews, counseling reports, financial updates, budget requests, and approvals 
• Plan and co-lead monthly calls/meetings with international leadership teams
• Participate in quarterly child sponsorship meetings with Admin Director and Finance team  
• Assist International partners and Exile Finance team in planning, oversight, and follow up of yearly program audits
• Travel with Exile to Africa 1 – 2 times per year to:
  • Provide administrative oversight and ensure programs are achieving their intended impact 
  • Provide and implement strategic goals to further the success of Exile’s mission
  • Provide training as needed
  • Any other job-related request of Board and Executive Team

Additional Job Requirements

• Provide quarterly program updates for Exile Board of Directors as directed by the Executive Team
• Speak on behalf of Exile at churches, schools, fundraising events, etc., as needed
• Return all emails within 48 hours from the date they are received. If possible, return internal team emails within 24 hours of the date they are received
• Support the successful execution of, being available for the duration of, and completing all contracted duties during crucial organization events (fundraisers, fundraising campaigns, and awareness campaigns), including but not limited to: The Big Payback (24-hour giving campaign), Hope Wins, Giving Tuesday (24 hours giving campaign), and Exile’s End-of-Year Campaign (November 1st to January 1st of each year)

Qualifications

Talents Required

• Committed to the mission and vision of Exile International
• Self-starter and motivated team player with the confidence to take the lead on projects
• Strategic, creative problem solver that possesses great ability to identify potential crises and apply conflict resolution principles to mitigate issues
• Dependable and resourceful
• Humble, teachable, and strong ability to give and receive feedback, bringing a positive attitude
• Adaptable to changing demands/deadlines/priorities
• Extremely detail-oriented, logistical minded, very organized, with impeccable follow-through skills
• Assertive, positive personality. A “Go-Getter” who brings joy to those around them
• Strong ability to build and foster relationships
• Mature orthodox Christian faith, as indicated by an agreement with Exile’s Statement of Faith

Skills Desired

• Strong attention to detail and a commitment to accuracy
• Exceptional organizational skills, including effective time management and prioritization of competing demands and multiple deadlines
• Adept in Technology
• Professional demeanor with strong written and oral communication
• Experience learning and serving alongside individuals with various cultural backgrounds
• Proficiency in Microsoft Office and Excel
• Familiarity in MAC/ios software, Apple Calendar, Outlook
• Experience with Slack, Asana, Dropbox, and Google Drive apps preferred

Experience Preferred

• 3+ years of previous experience in program or operations management role
• History of success managing multiple projects in a professional setting with little supervision of the day-to-day
• Ability to present quality projects for approval/feedback and meet stated deadlines
• Ability to carry out and/or cast vision, communicating clearly and efficiently to team members and relevant stakeholders

Additional Information

Benefits

How to Apply

If you believe you would be a great addition to Exile’s team, please send the following application materials to meredith@exileinternational.org with the subject line “Program Manager”:

• Résumé that includes all employment experience
• Pay history
• Position-specific cover letter that includes:
  • How you heard about the position,
  • Why you are interested, and
  • Why you are an excellent candidate.

Details

• Date Posted: October 18, 2021
• Type: Full-Time
• Job Function: Administrative
• Service Area: Arts / Culture
• Start Date: 10/18/2021
• Working Hours: 40 hrs/wk, M-F, 8 - 5pm