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Margaret Maddox Family YMCA

Preschool Coordinator

Margaret Maddox Family YMCA


Job Summary

Consistent with the Christian mission and vision of the YMCA of Middle TN, and in cooperation with other YMCA staff, under the direction of the Sr. Program Director and Preschool Director, in cooperation with other YMCA staff, consistent with the Christian mission of the YMCA, the Preschool Coordinator is responsible for developing, planning, and implementing quality programming and support to the Director. The Coordinator’s duties include supervising staff and curriculum implementation in the Infant/Toddler or Preschool classrooms. The Coordinator is responsible for providing a developmentally appropriate program that ensures the participants’ safety and fosters children’s social/emotional, physical, and mental growth. The Coordinator is responsible for providing a developmentally appropriate program that ensures the participants’ safety and fosters children’s social/emotional, physical, and mental growth.

Job Responsibilities

  • Model the YMCA core values: Caring, Honesty, Respect and Responsibility
  • Ensure the safety of all children while meeting the individual needs of children
  • Supervision of staff including schedules, staff coverage, and time cards
  • Supervision of lead teachers’ daily record keeping e.g., CACFP, attendance, child’s daily reports
  • Assist in training and development of staff; maintain individual training plan for individual staff that meets DHS 3-Star standards
  • Responsible for ensuring effective and positive parent communications; develop monthly calendars and newsletters for parents
  • Purchase and maintain supplies and current inventory within budgeted guidelines
  • Attend all staff meetings and in-service training as required by the program staff
  • Work directly with the Preschool Director in developing programming, planning and overseeing daily activities, scheduling, lesson plans, and general program operations
  • Responsible for creating, purchasing, and distributing monthly calendars and food inventory
  • Schedule enrollment tours and assist with the processing of enrollment packets
  • Organize and maintain enrollment records and waiting lists
  • Ability to serve as sub staff, breaker, and/or floater as needed
  • Assist in the hiring and onboarding of all new staff; this will include the processing of hiring packets, scheduling of interviews, and posting of job vacancies
  • Provide continuous support to the Director in building parent relationships, staff morale, and community partnerships
  • Ability to serve as a co-leader in the Annual Giving Campaign
  • Know, understand, train, and execute all program policies and emergency procedures associated with the program
  • Assist with internal and external marketing of the Preschool
  • Ensure safety and quality at all times
  • Attend staff meetings and training sessions


Passion, enthusiasm, and commitment to the mission and cause of the YMCA

An enthusiastic personality with the desire to serve members, volunteers, guests, participants, and staff to create a culture of service within our programs

Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic segments of the community

  • Must present a professional image possess conflict resolution skills, and demonstrate sound judgment and initiative
  • Must be highly organized with the ability to work under pressure and handle multiple tasks
  • Must be able to maintain confidentiality of information
  • Passionate belief in the Y’s cause of nurturing the potential of all youth, supporting healthy living for all people, and finding ways to help and support our neighbors.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and other software programs, as well as the ability to use most office equipment, is required
  • Ability to work a flexible schedule, including evenings and weekends
  • Minimum 18 years of age
  • High school diploma or equivalent and Tennessee Early Childhood Training Alliance (TECTA) certificate for completing thirty hours of orientation training, or the equivalent as recognized by the Department and four years of experience in child development or related experience; OR
  • Two years of college (30 hours of which shall be in business or management, child or youth development, early childhood education, or related field) and two years of experience in a group setting; OR
  • Four-year degree and one year of full-time (paid or unpaid) experience in a group setting
  • Four years of child development experience or related experience required


Certifications Required:

Before the start of 1st shift:

  • New Hire Orientation training
  • DHS Background Disclosure Form & Fingerprint Appointment
  • Abuse Registry Check
  • DHS Physical health form
  • Proof of education
  • Completed references report
  • Past Employment reference

Within 30 days of hire: CPR Pro/ First Aid/ AED

*Must maintain annual training requirements*

Additional Information


  • Benefits package including generous paid time off for full-time staff
  • Participation in Y Retirement plan and 403 (b) savings account upon eligibility
  • Free membership at all 14 wellness center locations
  • Discounts on youth programs, summer camps, and sports instruction

How to Apply

Click HERE to Apply


  • Date Posted: November 18, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Salary Range: Starts at $17.00 per hour, depending on experience
  • Working Hours: Typically Monday - Friday, based on the needs of the program and participants