Hear stories from the sector and get the latest crisis response resources here.

YMCA of Middle Tennessee

Philanthropy Administrative Assistant

YMCA of Middle Tennessee


Job Summary


At the Y, strengthening community is our cause. Every day, our staff—of all ages and from diverse backgrounds and life experiences—work to bridge the gap in community needs by nurturing the potential of children and teens, improving the nation’s health and well-being and providing support to our neighbors. Simply put, the Y is for everyone. Imagine going to work knowing that what you do each day positively affects the lives of the people in your community. Working at the Y, you’ll enjoy a career with a future and the opportunity to make a lasting difference in the lives of those around you.

Position Summary:

Consistent with the Christian mission and vision of the YMCA of Middle TN, and in cooperation with other YMCA staff, under the direction of the Director of Annual Giving, the Administrative Assistant provides administrative support to the team and plays a key role in enhancing the YMCA’s philanthropic efforts, lends support to the Association Philanthropy Team and works to meet the Association’s philanthropic goals.

Job Responsibilities

  • Model the YMCA core values: Caring, Honesty, Respect and Responsibility
  • Models and puts into practice behavior that supports inclusion and diversity
  • Serve as the key administration support for the Association Philanthropy Department assisting the Executive Director of Annual Giving and other philanthropy staff
  • Manage monthly expense reports for Association Philanthropy team
  • Manage, assign, and report on help desk tickets to philanthropy team using TrackIT software
  • Monitor and respond to general questions and requests sent to the shared team email account
  • Create a repository of resources to frequently asked questions and concerns
  • Maintain a current email address roster and RSVPs for Association leadership campaign events
  • Coordinate and manage invitations as well as RSVPs for Association leadership campaign events
  • Mail a variety of donor communications, including but not limited to tax receipts and thank you letters
  • Intake and acknowledge gifts as necessary; maintain donor and other records, including a variety of Excel spreadsheets
  • Enter gift data into Raiser’s Edge Software in order to support the centralized gift entry process


Passion, enthusiasm, and commitment to the mission and cause of the YMCA

An enthusiastic personality with the desire to serve members, volunteers, guests, participants and staff to create a culture of service within our Centers

Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic segments of the community

  • Must present a professional image and possess conflict resolution skills, and demonstrate sound judgment and initiative
  • Must be highly organized with the ability to work under pressure and handle multiple tasks
  • Must be able to maintain confidentiality of information
  • Proficiency in Microsoft Word, Excel, PowerPoint, and other software programs, as well as the ability to use most office equipment is required
  • Ability to work a flexible schedule, including evenings and weekends
  • Ability to travel to multiple locations as needed
  • Minimum 18 years of age
  • Bachelor’s degree preferred or minimum three years’ experience with Word, Excel, PowerPoint, and bookkeeping
  • Financial development experience preferred; YMCA experience preferred

Additional Information


For more information about careers with the YMCA of Middle Tennessee, please visit our Careers page.

How to Apply

Click here to apply online.


  • Date Posted: March 25, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Salary Range: Starts at $14.62 - $17.54, depending on experience
  • Working Hours: Monday - Friday, typically 8am - 5pm