Operation Coordinator

THDA

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Job Summary

Enters Edison Grant Purchase Orders, reviews and approves travel and expense claims, and performs other duties as assigned 

Job Responsibilities

• Enters and approves payment purchase orders into Edison.
• Primary liaison for all grant purchase order issues.
• Reviews and approves agency travel and expense claims.
• Performs onboarding of new employees by meeting with new employees to review the Ops information packet, taking pictures for ID, and following up on issues or concerns related to Operations.
• Provides training for new employees and new managers for submitting and approving travel and expense claims in Edison.
• Performs duties related to the Tennessee Housing Conference as assigned.
• Serves as backup to the Operations Support Specialist.

Qualifications

• High school diploma or equivalent GED.
• One year of Professional office or procurement experience required 

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration 

Knowledge, Skills, Abilities, and Competencies:

• Excellent telephone etiquette.
• Strong interpersonal skills; and excellent customer service skills.
• Strong verbal and written communication skills.
• Ability to accurately enter information into electronic systems.

Builds and maintains positive relationships with internal and external constituents.

• Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
• Maintains a high level of confidentiality.
• Ability to coordinate multiple activities effectively.
• Manages time effectively; consistently meets deadlines.
• Documents regularly, thoroughly, accurately, and completely.
• Skilled in operating basic office equipment.
• Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

Special Demands:

The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

• Ability to hear and speak on a telephone.
• Ability to use a telephone headset for extended periods of time.
• Current, valid driver’s license from domicile state and the ability to drive.
• While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle, or feel; and talk and hear.
• The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Additional Information

Benefits

How to Apply

https://phh.tbe.taleo.net/phh01/ats/careers/v2/viewRequisition?org=THDA2&cws=38&rid=927

Details

• Date Posted: August 2, 2024
• Type: Full-Time
• Job Function: Other
• Service Area: Housing
• Start Date: 09/02/2024
• Salary Range: $3,542
• Working Hours: 37.5