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Williamson County CASA

Office Manager/ Development Assistant

Williamson County CASA


Job Summary

This person serves as the hub for all office activity including support for program staff, development staff, Executive Director, and Board of Directors.

Job Responsibilities

Administrative Job Responsibilities:

  • Answer phones and greet visitors
  • Collect and distribute mail from office and PO Box
  • Prepare communications, such as emails, invoices, reports, newsletters and other correspondence
  • Create and maintain filing systems, both electronic and physical
  • Maintain account receipts and documentation for bookkeeper.
  • Collecting and organizing data for grant reports
  • Ordering office supplies and other items upon request
  • Other duties as assigned

Development Support:

  • Enter donor data and gift information into donor management system
  • Generate and distribute acknowledgement letters for donations
  • Assist Director of Development with thank you note production and distribution
  • Support Director of Development in planning and execution of fundraising events and tabled events
  • Create content for social media accounts and assist Director of Development with planning of future content
  • Make any necessary changes to website and ensure all information is most up to date
  • Prepare deposit slips for cash and check donations
  • Design event media (including but not limited to: flyers, invitations, event pages, etc.), advertising and program awareness materials

Program Support:

  • Maintain advocate resource portal and continuing education calendar on CASA website
  • Assist with onboarding of new advocates:
    • Receive applications; retrieve references; conduct background checks; set up advocate files
    • Ensure all necessary documents are signed
  • Assist with advocate training and continuing education
    • Booking spaces and arranging meals
  • Label and Scan all court orders to appropriate Advocate and Advocate Supervisor
  • Maintain advocate and program files (i.e. keeping background checks and physical case files up to date)
  • Create, order and distribute advocate, staff and board credentials
  • Support program staff in brainstorming and execution of annual advocate appreciation
  • Assist advocates as necessary

Board Support:

  • Management of board meeting invitations
  • Maintain updated Board and Staff contact sheet
  • Create binders of information for new board members


  • Exceptional organization
  • Strong communication skills
  • Computer proficiency in Microsoft Office and Google Suites
  • Familiarity with the handling of confidential information
  • Collaborative interpersonal skills
  • Self-disciplined and paced, an independent decision-maker capable of prioritizing and completing tasks
  • Creativity and basic media design skills
  • Problem-solver capable of coming up with creative solutions

Additional Information


  • Health Insurance
  • Vision Insurance
  • Dental Insurance
  • Paid Holidays
  • Paid Time Off

How to Apply

Please email your resume and a cover letter to morgan@williamsoncountycasa.org.


  • Date Posted: January 23, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Start Date: 02/27/2023
  • Salary Range: $40,000
  • Working Hours: M-F, 8:30 am - 4:30 pm