The Nashville Food Project
Office Manager
The Nashville Food Project
Job Summary
Mission, Vision, and Values
The Nashville Food Project brings people together to grow, cook, and share nourishing food, with the goals of cultivating community and alleviating hunger in our city. At The Nashville Food Project, we embrace a vision of vibrant community food security in which everyone in Nashville has access to the food they want and need through a just and sustainable food system. This mission and vision are guided by core organizational values, including hospitality, stewardship, interdependence, learning, justice, and transformation.
Organizational Background
The Nashville Food Project (TNFP) was born from the idea that good food is a matter of basic dignity. Since its start in 2007, TNFP has served thousands of Nashvillians facing food insecurity. In 2011, TNFP was incorporated as an independent nonprofit, shifting the focus of its meals program toward a collaborative partnership model and launching an urban agriculture program. Today, TNFP continues to connect people to nourishing food and to each other through vibrant urban agriculture projects, made-from-scratch meals, and food shared with local partners working to disrupt cycles of poverty.
Position Summary
The Office Manager (OM) thrives in keeping order among the many moving parts of TNFP. The OM is a highly organized troubleshooter, a team player, and can seamlessly move between tasks and teams. Reporting to the Chief Financial Officer (CFO), the OM serves as a welcoming presence to those who come to TNFP as guests and volunteers and supports day-to-day work across teams.
Job Responsibilities
Office Administration
● Serve as the first point of contact for all visitors to TNFP by staffing the welcome desk at TNFP
● Respond to incoming telephone calls, voicemails, mail, and general organizational email
● Maintain office efficiencies by creating, implementing, and refining office systems, standards, and procedures, and communicate updates to staff as needed
● Maintain ongoing inventory of office and building supplies
● Manage all technology, printing, and office equipment needs and issues
● Support volunteer and fundraising functions by handling daily database entry
Operations and Finance
● Provide administrative support for accounting functions such as expense reporting, record keeping, managing bank deposits, credit card reconciliations, annual audits, etc.
● Support IT contracts, equipment, and systems, including but not limited to computer replacement policies, technology systems, and technical support
● Liaise with insurance providers and work with the CFO to ensure TNFP remains compliant with the information we provide to staff
● Support HR functions with onboarding and welcoming new employees
● Support operations with job postings and management of the application process
● Support general operations to ensure day-to-day tasks are completed
Qualifications
REQUIRED QUALIFICATIONS
● Prior experience in an administrative support role
● Working knowledge of expense reporting and financial statements
● Comfortable with technology, including but not limited to Quickbooks Online, Microsoft Office Suite, Google Drive, and general IT platform support
● Ability to establish and maintain positive working relationships with diverse communities including nonprofits, volunteers, and the general public
KNOWLEDGE, SKILLS AND ABILITIES
● Exceptional organizational skills, with strong attention to detail, record keeping, and time management
● Takes initiative for creating, improving, and maintaining office systems
● Cooperative work ethic and a positive attitude
● Strong communication skills
● Respect for diversity and an interest in creating and maintaining a welcoming environment
● Customer service knowledge and mindset
Additional Information
Benefits
CLASSIFICATION
This is a full-time, exempt position working 40 hours per week. This position has no direct staff supervisory responsibilities.
COMPENSATION
Range of $40,000 – $50,000 annually. TNFP also offers a competitive benefits package for full-time employees including:
● 75% employer-paid health insurance and voluntary dental and vision insurance
● Employer-paid term-life and AD&D insurance, and long-term disability insurance
● Employee assistance program
● Cell phone stipend
● Nine paid holidays, plus two floating holidays
● Paid Time Off (PTO) program
● Parental leave
● Ongoing training and professional development opportunities
How to Apply
To apply, please send a resume and cover letter outlining your interest in our work and mission to info@thenashvillefoodproject.org. Be sure to include the Office Manager in the subject line of the email.
In all aspects of its work, The Nashville Food Project strives for a culture of inclusivity and fairness without discrimination based on race, color, religion, sex, sexual orientation, national origin, age, veteran status, disability, or any other characteristics protected by law.
Details
- Date Posted: August 23, 2023
- Type: Full-Time
- Job Function: Administrative
- Service Area: Community Development
- Salary Range: $40,000 - $50,000
- Working Hours: 40hrs/wk