Membership 2022 is now open! Join today to connect with Middle Tennessee nonprofits in 2022.

Grace Place Ministry, Inc.

Office Manager

Grace Place Ministry, Inc.


Job Summary

Grace Place Ministry is a quickly growing non-profit and we’re excited to be recruiting a new member for our team.

Job Responsibilities


  • Create and monitor the organization’s annual and program budgets
  • Prepare monthly financial reports for the Executive Director and quarterly reports for the Board of Directors
  • Prepare financial reports for grants and other funding
  • Manage all bookkeeping functions including A/R, A/P and payroll
  • Process all donations and receipts daily, making bank deposits at least weekly
  • Maintain accounting files in a neat and orderly manner
  • Extending donor appreciation
  • Assist off-site Accountants
  • Assist in preparing the program’s annual financial statement


  • Answer phone (must be comfortable with engaging mothers in crisis compassionately and prayerfully)
  • Update social media and website regularly and
  • Oversee organization communication
  • Maintain personnel, organization, and operations policies and procedures
  • Maintain all organizational contracts and renewals
  • Process new hires and ensure compliance with new hire reporting requirements
  • Maintain personnel files in a neat and orderly manner
  • Monitor employee benefits, including administration of plans as needed
  • Ensure the inventory of office supplies and printed materials is maintained
  • Provide for maintenance of office machines (e.g., printer, copier, fax, phone system) as needed
  • Provide for maintenance of facilities as needed
  • Maintain files both physically and electronically
  • Provide additional administrative support to programs and staff teams as needed


  • Bachelor’s degree in a related field or equivalent experience required
  • Excellent in QuickBooks Online, Microsoft Excel, Microsoft Word and Google Suite, and Social Media
  • Minimum of 3 years QuickBooks experience preferred
  • Experience managing the annual budget process
  • Demonstrates integrity and honesty, to present accurate and appropriate information, and to exercise excellent judgment in regard to confidential information
  • Outstanding interpersonal and communication skills, both oral and written
  • Highly organized and able to multi-task
  • Efficient in an environment with evolving priorities
  • Works well independently as well as with a team

Additional Information


competitive market salary

health, dental, & vision


How to Apply

Email cover letter and resume to


  • Date Posted: November 9, 2021
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Children / Youth
  • Start Date: 12/06/2021
  • Salary Range: 50,000
  • Working Hours: M-F 8am-5pm