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CASA Nashville

Office Administrator

CASA Nashville


Job Summary

This role is critical to keeping our operations running smoothly. The ideal candidate is an administrative professional who is looking for a job with purpose and meaning.  This is a full-time exempt position, reporting directly to the Executive Director. This role will support both administrative office functions as well as development/fundraising admin support.  

Job Responsibilities

  • Perform general office duties such as ordering office supplies, maintaining records management systems, sorting, and distributing mail, and running errands to the bank, post office, and other destinations, as needed.
  • Perform bookkeeping functions to include A/P, A/R, journal entries, tracking of expenditures, and making bank deposits.
  • Process and record donations into the donor database, Neon.
  • Supports development activities as assigned including direct mailings, event administration, and event volunteer management.
  • Provide administrative support to the Executive Director and Staff as needed.
  • Provides administrative support to CASA’s Board and Advisory Board, including scheduling meetings, ordering lunches, preparing materials for meetings, and taking minutes.
  • Serve as the primary point of contact for onsite visitors, vendors, and subcontractors.
  • Assume responsibility for the efficient operation of office equipment.
  • Coordinate the scheduling of routine office maintenance with outside vendors.
  • Answer and direct incoming calls. Providing resource information, and support as needed.
  • Regular attendance during office hours and reliable transportation are required.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

Preferred Associate or bachelor’s degree in a relevant field. A minimum of two years of experience in nonprofit, excellent verbal, and written communication as well as great interpersonal skills required. Microsoft Office experience and basic computer proficiency required. Some social media experience is preferred.

Additional Information


Mission-Driven Work: Join a passionate team dedicated to making a positive impact on the Nashville community. Contribute to meaningful projects that align with our mission to advocate for children and youth in the child welfare system.

Personal Fulfillment: Experience the satisfaction of knowing your work directly contributes to positive social change. 

Professional Development: Access ongoing opportunities for learning and growth. Attend workshops, conferences, and training sessions. We believe in investing in our team’s continuous development.

Collaborative Environment: Work in a collaborative and supportive atmosphere where your ideas are valued. Join a team that fosters creativity, innovation, and open communication to address challenges and achieve our shared goals.

Flexible Work Schedule: Enjoy a flexible work schedule that promotes work-life balance. We understand the importance of maintaining a healthy equilibrium between your professional and personal life.

Health and Wellness: Access to comprehensive health benefits, including medical, dental, and vision coverage. Prioritize your well-being with resources such as wellness programs and mental health support.

Positive Workplace Culture: Be a part of a diverse and inclusive workplace where every team member is respected and valued. We celebrate diversity and believe in creating an environment that promotes equity and inclusion.

How to Apply

Email a cover letter and resume with salary requirements to casa@casanashville.org 


  • Date Posted: November 18, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Salary Range: $40,000-$45,000
  • Working Hours: 40 hrs/wk; M-F, 8:00am- 4:30pm