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Begin Anew

Ministry Office Assistant

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Job Summary

JOB OVERVIEW

JOB TITLE Ministry Office Assistant
INDUSTRY JOB TITLE Assistant
REPORTS TO Executive Director
DIRECT REPORTS None
DATE REVISED 1/11/2022

POSITION DETAILS

POSITION STATUS FULL-TIME PART-TIME CONTRACTOR INTERN
FLSA STATUS Exempt     

 

Nonexempt
SALARY GRADE Please submit salary requirements with resume
POSITION SUMMARY

Works with the Executive Director to make the office a premier resource for all aspects of the ministry in accordance with the core values, mission, and vision of Begin Anew.

Job Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES: To perform this job, an individual must perform each essential duty satisfactorily with or without a reasonable accommodation.
  • Administrative support – perform complex administrative duties, including coordinating resources across corporate functions. Create and maintain presentations and spreadsheets. Compose correspondence with internal and external contacts. Assist the Executive Director, Program Director, and Development and Communications Director as needed.
  • Serve as receptionist: answer telephone and receive guests
  • Process donations and mail daily
  • Time Management – Conserve the Executive Director’s time by reading, researching, and routing correspondence; collecting and analyzing information; initiating telecommunications. Able to multi-task and meet challenging deadlines.
  • Event Coordinating – Plan functions as requested, including negotiation with outside venders for services
  • Project Management – Lead multiple projects simultaneously; utilize exceptional follow-up skills
  • Communications – Expert level oral and written communication skills. Able to communicate vertically and laterally within the organization at all levels. Interact professionally with clients, venders, and visitors
  • Gather and compile the monthly statistical information from staff (Program Director, Site Managers, Development and Communications Director, etc.)
  • Maintain all central office donor information
  • Set appointments and schedule meetings for Executive Director
  • Order office supplies for the main office and program sites
  • Accepting and able to communicate with individuals of varied culture and socio-economic groups (Often serves as the first point of contact for new students)
  • Update Ministry Office Assistant Manual
  • Develop office processes to maximize the work of the ministry
  • Adhere to the confidentiality policy of Begin Anew
  • Passion for sharing the gospel of Jesus Christ and a willingness to sign Begin Anew’s Statement of Faith
  • Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES

   Direct the work of others, including, but not limited to, planning, assigning, scheduling, and reviewing work.  Holds colleagues accountable to quality standards and reviews performance. Responsible for hiring, training, developing, coaching, retaining, and terminating colleagues.

  Not applicable.

 

WORKING CONDITIONS

PHYSICAL REQUIREMENTS The physical demands are representative of those that must be met by a colleague to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties.

 

While performing the duties of this job, the colleague is occasionally required to stand; walk; sit for extended periods of time; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend, crouch, or crawl; speak or hear.  The colleague must occasionally lift, push, pull and/or move up to 20 pounds.  Repetitive motion of upper body required for extended use of computer.  Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

WORK ENVIRONMENT Works in well-lit, ventilated and climate-controlled office environment with routine office equipment.

 

Noise level in the work environment is typical for an office environment.

 

HOURS / SHIFTS   Monday – Friday; 8am-4:30pm averaging 40 hours per week for full time colleagues

  Approximately 20 hours per week for part-time colleagues

 

TRAVEL   Minimum overnight travel (up to 10%) by land and/or air.

  Moderate overnight travel (25% – 50%) by land and/or air.

  Frequent overnight travel (more than 50%) by land and/or air.

 

Qualifications

ADDITIONAL INFORMATION

  Position primarily serves internal colleagues.

  Position primarily serves external customers.

  Position serves both internal and external customers.

 

  Access to and/or works with sensitive and/or confidential information

  Not applicable

 

KNOWLEDGE, SKILLS, & ABILITIES

  High school diploma / GED

  Associate degree

  Trade or technical school (certificate or diploma)

  Bachelor’s degree

  Master’s degree

  PhD

 

  0-1 years

  1-3 years

  3-5 years

  5-7 years

  7+ years

 

Non-profit experience preferred

 

Database and donor management system experience preferred

 

 

 

  Moderate Computer Skills (Basic use of email, word processing, spreadsheets, databases, graphics, etc.)

  Advanced Computer Skills (Able to use email, word processing, computer systems, etc. to their fullest capacity)

  Technical Computer Skills (Basic programming, relational databases, and operating systems)

  Advanced Technical Computer Skills (Advance programming, relational databases, and operating systems)

 

  Moderate Communication Skills (Immediate peers & peers in other departments)

  Complex Communication Skills (Peers and leadership)

  Organizational Communication Skills (Company-wide)

 

  Job Specific Impact

  Department Specific Impact

  Organizational Impact

 

  Routine Business Problems

  Varied / Complex Business Problems

 Organizational Business Problems

 

Additional Information

Benefits

BENEFITS Holidays:

  • New Year’s Day (January 1st)
  • Martin Luther King, Jr. Day
  • Good Friday
  • Memorial Day
  • Independence Day (July 4th)
  • Labor Day
  • Thanksgiving Day and Friday following
  • Christmas Eve and Christmas Day

 

In addition, the office will be closed from December 26th through December 31st to allow employees time off with their families. Holidays that fall on weekends may be observed the previous Friday or the following Monday.

 

Available after 6 months of employment

  • 5 vacation days

Available after 12 months of employment

  • 10 vacation days

 

401K available at employee’s expense through Guidestone

Monthly additional pay of $125 toward health insurance

How to Apply

Send cover letter, resume, and salary requirements to heather@beginanew.org. No phone calls please.

Details

  • Date Posted: January 12, 2022
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Education
  • Start Date: 01/18/2022
  • Working Hours: 40 hrs/week; M-F 8:00am-4:30pm