Internal Affairs Coordinator

Frist Art Museum

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Job Summary

Supervised By: Director of Internal Affairs

The Environment: The Frist Art Museum (FAM) is a non-collecting institution committed to presenting temporary exhibitions of the world’s art from all cultures, periods, and in all mediums, offering art-related programs onsite and in the community the institution was created to serve. FAM opened in April 2001 in Nashville’s historic downtown post office building. Its development was the result of unprecedented community involvement and cooperation from the public and private sectors which developed this institution that now serves as a hub of Nashville’s flourishing arts community.

We believe in the power of art for feeding the soul, addressing social ills, giving voice to the disenfranchised, and breaking down the barriers of ignorance, misunderstanding, and all forms of discrimination. The Frist Art Museum is deeply committed to diversity, equity, inclusion, and accessibility at all levels of governance, management, and operations. It is an EEOC employer.

Members of the Board of Trustees are broadly varied, comprising of corporate leaders of national renown, educators, artists, community activists, and collectors.

The city of Nashville is steadfast in its commitment to the arts, as evidenced by the explosion of new galleries, important art exhibitions at the city’s existing institutions, and the formation of new visual and performing arts organizations. This growth is raising awareness of the arts to new and exciting levels in the city.

Job Summary:  The ideal candidate we seek is a team player who is responsible for coordinating a variety of office activities.

Job Responsibilities

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

Essential Job Functions:  Reporting directly to the Director of Internal Affairs and working closely with other Frist Art Museum staff:

• Collaborates with Internal Affairs team to set schedules for maintenance and improvement projects.
• Creates documentation and tracks the progress of Internal Affairs projects and proactively communicates with team members and contractors to maintain project completion deadlines.
• Maintains a historical record documenting completed Internal Affairs projects for posterity.
• Works with FAM management to identify company policies, processes and procedures that need to be written, revised, or reconsidered.  Collaborates on drafting amendments.
• Composes emails and schedules meetings to maintain effective communication between staff, external partners, and contractors.
• Organizes and maintains a file system for all Internal Affairs bids, contracts, and other important records.
• Assists with developing and forecasting the budget for Internal Affairs including Facilities, IT, Security, and Parking.
• Arranges and coordinates travel for Internal Affairs staff and contractors when necessary.
• Maintains the inventory of institutional office supplies and stationery.
• Work with volunteers and interns in a positive and constructive manner.

Qualifications

Education:   A bachelor’s degree is preferred but not required.  Equivalent work experience in administrative support, or as a project facilitator in an office environment, is also desirable.  

Skills and Abilities: 

• Proficiency in computer word processing and spreadsheets; Microsoft Office including Excel, Word, Outlook, Teams, use of internet and e-mail.
• Project management software experience a plus (Basecamp 3 for example).
• Experience with databases a plus (Altru for example)
• Excellent team skills.
• Able to meet deadlines and budgets efficiently.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

• Lifting materials up to 25 pounds.
• Stooping, bending, kneeling.
• Standing for long periods of time.
• Working at computer for long periods of time (up to 6 hours per day).

In compliance with the Americans with Disabilities Act, the Frist Art Museum will provide reasonable accommodations to qualified individuals with disabilities.

Additional Information

How to Apply

Interested candidates should send their resume, references, and salary expectations to:

Frist Art Museum

919 Broadway

Nashville, Tennessee 37203

Email: shorn@fristartmuseum.org or Fax: (615) 744-3339

Attention: Sheri Horn, Human Resources Director

 

The Frist Art Museum is an Equal Opportunity Employer.

Women, minorities, and individuals with disabilities are encouraged to apply.

Details

• Date Posted: March 25, 2021
• Type: Full-Time
• Job Function: Administrative
• Service Area: Arts / Culture