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The Arc Davidson County & Greater Nashville

Family Support Administrative Assistant

The Arc Davidson County & Greater Nashville

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Job Summary

  • Essential Functions:

  • Greet visitors when they enter the office
  • Process receipts for reimbursement
  • Assist with distributing and mail reimbursements/payments to participates/vendors on reimbursement dates
  • Ability to explain and answer questions regarding programs and facilitate the eligibility process.
  • Attend quarterly off site meetings
  • Fax documents to medical doctors, other agencies
  • Scan records/documents into computer system
  • Filing/Mailing:

  • File family support information including (not limited to) checks, service plans, etc.
  • Set up new files for program participants  and vendors
  • Prepare address labels as needed for mail outs
  • Must have experience and have a high comfort level in interacting with people with varying disabilities and their families
  • Strong interpersonal skills
  • Friendly
  • Approachable
  • Helpful
  • Able to “think outside the box” and seek out community resources
  • Willingness to accept responsibility

Job Responsibilities

  • Must have experience and have a high comfort level in interacting with people with varying disabilities and their families
  • Strong interpersonal skills
  • Friendly
  • Approachable
  • Helpful
  • Able to “think outside the box” and seek out community resources
  • Willingness to accept responsibility
  • Open to new ideas / approaches
  • Initiative and Integrity
  • Maintain the confidentiality of records, files and information concerning the participants and their families.
  • Willingness to make suggestions for improvement
  • Willingness to work as a team and provide assistance to other staff when needed
  • A good eye for detail

Qualifications

Skills Needed

  • Excellent organizational skills and time management skills
  • Ability to communicate professionally and cordially, even when the caller or visitor is frustrated or angry
  • Familiarity with Microsoft Office, Quickbooks, and Access a plus
  • Ability to create streamline processes as needed
  • Spanish bi-lingual a plus
  • Ability to bend, push, pull, sit for extended periods of time, and occasionally lift up to 50lbs

Additional Information

Benefits

Work in a friendly, fun and supportive environment.  No benefits.

How to Apply

Send resume to

Lorie Golden

lgolden@arcdc.org

No phone calls please.

Details

  • Date Posted: October 30, 2020
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Social / Human Services
  • Start Date: 11/16/2020
  • Salary Range: $15.00 per house
  • Working Hours: 15 hrs/wk; T-W 9:00 am 2:00 pm